OFFICE TECHNICIAN (TYPING)

State of California•Sacramento, CA

51d•Onsite

About The Position

Under the general supervision of the Staff Services Manager I, the duties of the Office Technician (OT) include, but are not limited to the following: provide guidance on properly documenting CHP 415s for uniformed personnel, and CHP 71s for professional staff, coordinate with Headquarters and the Division Analyst's to resolve any discrepancies regarding officer attendance; reconcile CHP 415s with attendance screens at mid-month (FLSA) and end of the month for outstanding CHP 415s; manually processes corrected CHP 415s and CHP 71s for both FLSA and monthly cut-off; electronically return 415s for corrections to officers and route information to sergeants for follow-up; produce all required attendance reports required for FLSA and monthly cut-off; type, proof, and forward MIS/Comm-Net messages, memorandums, letters, and other correspondence created by Division for dissemination to other commands as needed; assist with organizing, and maintaining Division clerical files; verify retention periods for documents and appropriately dispose of files, forms and documents; process all Travel Expense Claim forms; prepare WPORR to identify and reconcile reimbursable and non-reimbursable overtime expenditures from Division review and approval; prepares and reconciles COZEEP/MAZEEP Overtime reports for Division and approval; processes, routes and files CHP 270, Vehicle Accident Reports and CHP 121 Employer's Report of Occupational Injury or Illness reports; serve as backup for reception duties to include answering telephone; assist with front counter; open, and distribute mail, UPS, and FedEx deliveries; maintain and organize stock room and mail room; serve as backup for maintaining CHP 520, Area Public Records Act Request Log; record. You will find additional information about the job in the Duty Statement.

Requirements

The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
The position(s) require(s) a Background Investigation be cleared prior to being hired.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Nice To Haves

Good attendance, punctuality and dependability, self-motivated, positive disposition, ability to maintain a Good rapport with the public, allied agencies, fellow employees, peers, and supervisors.
Exceptional phone etiquette.
Must possess the ability to communicate verbally and in writing and have good working knowledge of personal computers and standard office equipment.
In addition have the ability to multitask and work in a fast-paced environment with excellent organization and time management skills.

Responsibilities

Provide guidance on properly documenting CHP 415s for uniformed personnel, and CHP 71s for professional staff
Coordinate with Headquarters and the Division Analyst's to resolve any discrepancies regarding officer attendance
Reconcile CHP 415s with attendance screens at mid-month (FLSA) and end of the month for outstanding CHP 415s
Manually processes corrected CHP 415s and CHP 71s for both FLSA and monthly cut-off
Electronically return 415s for corrections to officers and route information to sergeants for follow-up
Produce all required attendance reports required for FLSA and monthly cut-off
Type, proof, and forward MIS/Comm-Net messages, memorandums, letters, and other correspondence created by Division for dissemination to other commands as needed
Assist with organizing, and maintaining Division clerical files
Verify retention periods for documents and appropriately dispose of files, forms and documents
Process all Travel Expense Claim forms
Prepare WPORR to identify and reconcile reimbursable and non-reimbursable overtime expenditures from Division review and approval
Prepares and reconciles COZEEP/MAZEEP Overtime reports for Division and approval
Processes, routes and files CHP 270, Vehicle Accident Reports and CHP 121 Employer's Report of Occupational Injury or Illness reports
Serve as backup for reception duties to include answering telephone
Assist with front counter
Open, and distribute mail, UPS, and FedEx deliveries
Maintain and organize stock room and mail room
Serve as backup for maintaining CHP 520, Area Public Records Act Request Log
Record