Office Support Specialist

Tecta America Carolinas•Indian Trail, NC

8d•Onsite

About The Position

Provide comprehensive administrative support to all departments, regarding the day-to-day operations of the operating unit. Serve as a resource for the President, by providing information, answering questions and assisting with administrative projects as needed.

Requirements

High School Diploma or equivalent
Knowledge of office-related practices and procedures
Computer skills and knowledge of office software packages including Microsoft Office Suite
Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
Proficiency with Microsoft Word and Excel, including strong attention to detail
Superb communication skills
Sound judgment and ability to make decisions
Well organized; Adept at planning work and managing time
Extreme attention to detail and high level of accuracy
Initiative
Integrity
Adaptability
Professional demeanor, including refusal to engage in gossip
Willingness to learn
Teamwork and collaboration
Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
Active participation in activities associated with the management of workplace health and safety
Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Responsibilities

Plan, organize, and establish objectives and goals for projects assigned.
Perform general administrative functions related to sales estimates, including typing quotes and responding to administrative needs of the sales force.
Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
Coordinate orientation efforts and assist in the onboarding of new hires
Coordinate with Accounts Payable on filing or other administrative projects as required
Develop periodic reporting tools and deliver ad hoc reports as needed
Operate multi-line phone system and greet front office visitors
Answer & route phone calls
Handle incoming job applications
Update daily check log
Enter bank, EFT and credit card Deposits in Navision
Luncheons & Meetings (order food and pick-up if necessary)
Fill out Credit Applications
Make travel arrangements as needed
Create and prepare visual presentations as required
Prepare expense reports
Maintain common areas including conference rooms, reception area, kitchen- keeping area clean and stocked with snacks/beverages
Maintain office supply inventory and order new supplies
Responsible for office equipment (copiers, fax) operation and maintenance
Assist with setting new hires up with ID’s and computers
IT assistance as needed
Sort and distribute incoming mail
Update and maintain company directory
Responds to building maintenance requests
Perform other related duties as assigned