Office Support Associate - Gies College of Business

University of Illinois Urbana-Champaign, IL•Urbana, IL

34d•$39,160•Onsite

About The Position

The Department of Accountancy in the Gies College of Business is the unit that serves the accounting profession and the community by providing global leadership in the accountancy discipline. Job Summary Assist in the administrative function of the Department of Accountancy, particularly in the Department's Accountancy Service Center.

Requirements

High school diploma or equivalent.
Any one or combination totaling eighteen (18) months from the categories below: A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) B. Work experience performing office/clerical activities, including the use of computer systems.
Proficient with Microsoft Word, Excel, and Outlook
Ability to be Proficient with university applications
Ability to perform well under pressure and time constraints
Ability to maintain productivity and efficiency with a high level of interruption
Effective verbal and written communication skills with strong attention to accuracy and detail
Excellent organizational and clerical skills
Ability to obtain knowledge of the University of Illinois, campus, college, and Department of Accountancy procedures and policies
Ability to multi-task, prioritize, work independently, and take initiative
Solid analytical and investigative skills
Ability to use discretion in handling confidential information
Strong interpersonal skills and the ability to work with a diverse group of people are required.

Responsibilities

Greet visitors at the Accountancy Service Center. Redirect specific needs to appropriate staff. Handle routine inquiries, requests, or problems by providing factual information regarding departmental procedures that pertain to various activities and events.
Copy and scan documents and course materials and distribute as requested. Notify faculty and students that their copy requests or other materials are ready for pickup from our office by e mail.
Maintain department copy room. Operate the copy machines, train and assist faculty, staff and student employees on proper use of equipment. Respond to the department copy job email account.
Deliver and retrieve departmental mail. Sort and distribute mail to appropriate staff and mailboxes, providing additional information or materials as necessary. Collect outgoing mail for departmental offices. Send outgoing mail utilizing UPS, USPS and/or campus mail services.
Provide classroom aid services, including tent cards and photo roster information.
Assist with department record retention and disposal, following RIMS procedures.
F & S Work Orders -At request of unit supervisor, submit work orders to Facilities and Services via request system. Coordinate work requests and serve as primary contact, following up to be certain work is completed.
Assist with facilitating department office moves.
Assist with donor correspondence.
Assist with Property Management - Inventory. Work with the department's inventory contact on maintaining inventory records and help conduct biennial inventory.
Assist with key inventory management.
Assist faculty and staff with space reservations for events and assist with event food orders.
Make purchases for faculty, staff and grad students using the departmental purchasing portal and using the appropriate University mechanism (i.e. I-Buy, Webstores, Pcard and Tcard).
T-Card Cardholder - Make approved purchases with Tcard in compliance with all rules, regulations, policies and procedures set by the campus and department. Prepare expense reports in Emburse.
P-Card Cardholder - Makes approved purchases with Pcard in compliance with all rules, regulations, policies and procedures set by the campus and department. Prepare Expense reports in Emburse
iBuy requestor: Create iBuy requisitions to order office supplies. Add CFOAPAL information, and submit for departmental approval. Maintain and organize departmental supplies. Monitor inventory and reorder as needed.
Other duties as assigned