SENIOR OFFICE SUPPORT ASSISTANT #00025638

University of Missouri System • Rolla, MO

25d • $17 - $30

About The Position

The Office Support Assistant for the Information Technology department reports directly to the Director of Business Services and Finance. This position oversees diverse administrative activities, serves as a central liaison with other departments, and supports the daily operations of the CIO office and the teams within the IT organizational structure. This position also provides professional, high-level support to the CIO as necessary.

Requirements

• Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Nice To Haves

• Bachelor's or equivalent combination of education and experience
• Minimum of 2 years of relevant experience in administrative or office support roles
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities
• Ability to interact successfully with faculty, staff, administrators, students, and external constituents
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to exercise discretion, judgment, initiative, and maintain confidentiality

Responsibilities

• Manage incoming calls to the CIO office and route appropriately
• Compose and prepare correspondence, reply to emails, and respond to inquiries on behalf of the CIO and IT leadership
• Prioritize, schedule, and manage calendars and meeting schedules for CIO and IT leadership
• Schedule interviews for hiring committees
• Coordinate and arrange travel and accommodations for CIO, IT staff, and job candidates
• Purchase and maintain office supplies
• Process key requests, building access, and work orders
• Plan and facilitate IT departmental events
• Research, develop, and assist with preparing reports, documents, and presentations
• Perform other administrative duties as assigned
• Facilitate timesheet submissions and approvals
• Process HR and administrative paperwork for staff and student employees (off-cycle payments, corrections, job postings, EEO requests, offers, ePAFs)
• Manage and reconcile purchasing card
• Submit purchase requisitions as requested by Director of Business Services and Finance
• Assist with JE/CE/ISEs and other fiscal and policy compliance-related duties

Benefits

• The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
• As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees