Office Supervisor
About The Position
The Assistant Site Manager is responsible for assisting in managing, overseeing, and ensuring the successful administrative, financial and operational aspects of a CityMD site. Essentially, an Assistant Manager is accountable for: Supporting a patient-centric urgent care experience from welcome to the departure of the facility Fostering an inviting and hospitable environment where the patient feels appreciated and well-cared for Aiding in an experience where the patient will want to come back and refer their family and friends to CityMD Assisting the physician with basic patient care and medical procedures Assisting site managers with directing the patient flow, inventory, and following up on labs
Requirements
- 1-3 years of managing experience a must (urgent care, medical practice, hospital, retail, hospitality, or restaurant industries)
- Happy and positive thinking, able to project this attitude around others
- Must exhibit a passion for outstanding results and compassion for those we work with and serve
- Good computer skills (knowledge of a PC, Microsoft Office programs)
- Great leadership qualities a must
- Able to handle group dynamics (help bringing unity to a diverse group)
- Able to troubleshoot when necessary
- Comfortable with constructive confrontation and counseling management
- Has an entrepreneurial spirit and takes a proactive approach to business operations
- Bilingual language skills required or preferred based on-site location.
Nice To Haves
- Bachelor’s Degree in Hospitality Management, Hotel/Restaurant Management, Business or other applicable degree preferred (will consider relevant management experience in lieu of degree)
Responsibilities
- Site Management: Managing the performance of the front desk operation; understanding at all times how many patients have visited the site, whether there are any delays in the registration process, and what follow-up needs to be conducted after a patient is discharged
- Assisting the Site Manager in preparing the schedule for non-providers (physician scheduling is not done by the assistant manager)
- Ordering all medical supplies, medications, vaccinations, and office supplies for the site
- Opening and closing the site as required
- Assisting the site manager in administrative and operational responsibilities; provide coverage when the site manager is not on the premises
- People Management: Building strong positive communication with physicians and works as a team to enhance the success of the practice
- Ensuring staff maintains professionalism at all times, coaching, managing, disciplining, and developing the staff when the site manager is not present
- Managing the PCRs from interviewing, performance, promotion, discipline, etc.
- Business and Patient Management: Maintaining patient confidentiality in accordance with policy and procedure as well as HIPAA requirements
- Interacting with patients (and families) at discharge in a courteous and respectful manner, resolving disputes, and reviewing patient satisfaction cards
Benefits
- Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
101-250 employees
