CAPITAL COLLATERAL REGIONAL COUNSEL, NORTH - OFFICE STAFF ASSISTANT - 21015705

State of Florida•Tallahassee, FL

172d

About The Position

The essential function of the Office Staff Assistant within CCRC-N is clerical in nature to perform tasks related to the administrative support of the agency.

Requirements

A high school diploma or its equivalent and three-year’s experience in a related field or a bachelor’s degree from an accredited college or university.
Microsoft Word and Excel, including pivot tables and merges
Google Suite Services including Email, Calendar, Drive and Docs
Box.com
STMS (Statewide Travel Management System)

Responsibilities

Answer incoming agency phone calls
Greet agency visitors
Process incoming and outgoing mail, shipments, and deliveries
Conduct opening and closing procedures for the agency
Perform occasional local errands (post office, FedEx, storage unit, etc.)
Scan and file documents
Maintain state and federal posters required in the workplace
Assist with other agency work as necessary
Assist with the preparation of travel packets, including travel vouchers
Obtain accurate receipts for travel as needed
Enter data into STMS (Statewide Travel Management System)
Reconcile monthly Sunpass transponder statements
Assist with inventory tracking, inspections, and surplus/decommissioned inventory
Maintain and process warranty claims for agency items
Assist with annual fiscal year-end inventory reports
Assist with the purchasing of office materials and supplies