Office Specialist - McCook

State of Nebraska • McCook, NE

2d • $17 • Onsite

About The Position

Being a Nebraska Department of Transportation (NDOT) Office Specialist is all about making sure that day-to-day office tasks run smoothly. It’s about working together as part of a team, keeping things in order, and undertaking clerical and secretarial duties. We are seeking an energetic and flexible individual to provide efficient and professional administrative support for our other team members. The Nebraska Department of Transportation (NDOT) is seeking a dedicated and hardworking team player to join us in our mission to enhance the quality of life for Nebraskans by building and maintaining a convenient, safe, and innovative statewide transportation system! We reward our employee’s hard work with a friendly and supportive work environment and a comprehensive benefits package that includes: State-matched retirement contribution of 156%! 13 paid holidays Generous leave accruals that begin immediately A culture that embraces work-life balance Military leave Tuition reimbursement program Dependent tuition reimbursement program with partnering Nebraska community colleges Public Service Loan Forgiveness Program (PSLF) through the Federal government 79% employer-paid health insurance plans Dental and vision insurance plans Employer-paid $20,000 life insurance policy Wide variety and availability of career advancement as the largest and most diverse employer in the State Opportunity to be part of meaningful work and make a difference through public service Training and development based on your career aspirations Job security and stability, even during times of economic hardship Employee Assistance Program Fun, inviting teammates Pay rate of $17.254 per hour. Please reach out to Tessa, Talent Acquisition Partner, at [phone], if you have questions or to learn more.

Requirements

• Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.
• OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
• Regular and reliable attendance.
• Must have a valid driver’s license or the ability to provide independent authorized transportation.
• Must be able to work from 8:00 AM CDT to 5:00 PM CDT, Monday through Friday, with an hour-long lunch.
• Must have good computer skills, including word processing, spreadsheets, electronic communication, and proficient typing.
• Must be able to utilize time and organize work to meet deadlines and prioritize requests; ability to work under pressure, have good interpersonal skills, communications skills, and attention to detail.
• Must be able to deal professionally and courteously with the public and NDOT employees.
• Must be able to work with minimal supervision and be self-motivated.
• Must have the ability to disseminate information in relation to geographic location or highway system and direction.
• Must demonstrate ability to positively interact with teammates, customers, partners, and the public.

Nice To Haves

• Experience reading maps for incident detours and experience with permit routing.
• Experience preparing correspondence.
• Experience in accounting and using an electronic payroll system.
• Experience working with the public.
• Experience using Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide both program and technical support to upper management and coworkers within District 7.
• Greet visitors, answer and direct calls, using a multi-line telephone, answer questions or direct inquiries to appropriate staff.
• Respond to contacts from all internal and external customers.
• Respond to emergencies by relaying information to the appropriate personnel.
• Use computers extensively in all facets of the job.
• Process bills for payment, collect receipts, and accurately prepare and process purchase orders and expense reimbursements.
• Compile and check documents, records, and reports to confirm accuracy, completeness, and status of information, and process requests or transactions.
• Track payments and answer questions from vendors/employees on questions pertaining to the payment and process.
• Check and enter payment of purchasing cards.
• Review incoming correspondence, route to staff, or prepare responses, reports, envelopes, and labels, as needed or directed, using Microsoft Excel, Word, and various other computer programs.
• Process all paper/computer work and file appropriately.
• Assist the public with the Nebraska Department of Transportation (NDOT) permit process, assist customers with building/slow moving large object permit system, and issue building/slow moving large object permits, and other permits, using the Automated Permit System.
• Operate office equipment, such as personal computers, scanning equipment, calculators, fax machines, multi-line telephone, and associated software.
• Review and send hard copy and electronic mail, form letters, and material relying on established correspondence guidelines and/or supervisory instructions.
• Type, enter, and scan narrative, numerical, and/or statistical information.
• Check, code, and file/retrieve correspondence, records, reports, and other information using manual and electronic files/databases.
• Order office supplies, equipment, and/or publications.
• Perform other duties as assigned.

Benefits

• State-matched retirement contribution of 156%!
• 13 paid holidays
• Generous leave accruals that begin immediately
• A culture that embraces work-life balance
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed