Office Specialist

United Flow Technologies • Ocala, FL

9d • Onsite

About The Position

The Office Specialist provides administrative and clerical support to ensure efficient daily office operations. This role serves as a key point of contact for internal staff and external visitors, handling a variety of office, scheduling, and documentation tasks. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced office environment. This position requires in-person in our Ocala, FL office (Monday-Friday).

Requirements

• High school diploma or equivalent required; associate degree preferred
• 1–3 years of administrative or office support experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with office software or databases a plus
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Professional demeanor and customer-service mindset
• Attention to detail and accuracy
• Familiarity with basic bookkeeping

Responsibilities

• Perform general administrative duties including filing, data entry, copying, scanning, and record maintenance
• Answer and direct phone calls, emails, and in-person inquiries in a professional manner
• Prepare correspondence, reports, and other business documents
• Maintain office supplies and coordinate orders as needed
• Process invoices, expense reports, or basic accounting tasks
• Ensure confidentiality of sensitive information
• Support management and staff with special projects and other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees