Office Specialist

MEI Rigging & Crating LLC•Albany, OR

22h•Onsite

About The Position

Assist with administrative and office functions that may include but is not limited to entry level Accounts Payable, contacting vendors, record-keeping, and file and data management (paper and electronic). The Office Specialist will handle incoming invoices, vendor management, and aid in other areas or departments as instructed and necessary.

Requirements

High School diploma or equivalent preferred.
Professional appearance and pleasant demeanor.
Ability to work independently with minimum instruction.
Intermediate knowledge of MS Office (Outlook, Word, Excel, PowerPoint); MS D365 experience preferred.
Maintain high level of data entry accuracy.
Strong organization skills.
Excellent verbal and written communication skills.
Works well under time constraints and deadlines.
Strong critical-thinking, problem-solving, and analytical skills
General knowledge of business practices and customer service principles.
High level of attention to detail, prioritization, and multi-tasking in a fast-paced environment.
Must be able to work in a high functioning team environment.
Display the highest levels of honesty, integrity, and professionalism.
Take pride in your work and in the company.
Communicate openly and strive for peak performance in daily tasks.
Know and deliver the quality service MEI’s customers have come to expect.

Responsibilities

Assisting with high volume of invoice processing.
Create, organize, and maintain file and record-keeping using both paper and electronic methods.
Direct incoming emails to appropriate team members.
Research and resolve invoice discrepancies and issues.
Provide supporting documentation for internal and external audits.
Maintain confidentiality of organizational, customer and vendor information
Identify, research, and ensure timely processing of payments, errors, and corrections.
Answer inquiries regarding invoices and accounts.
Coordinate with vendors to resolve discrepancies effectively and correctly.
Assist with month-end closing procedures and deadlines.
Produce monthly reports for accounting and operations.