Office Specialist - 86th District Court

Grand Traverse County Michigan

1d•Onsite

About The Position

Primary function of this job is to provide varied and complex administrative office support and customer service assistance, requiring significant knowledge of and experience with District Court processes and procedures. Employees in this job have no formal supervisory role, however, may train, guide or lead employees in the designated work unit. Employees work as part of a team and are responsible for ensuring that the team meets its objectives. This is a front line customer service position that requires considerable skill, tact and discretion in dealing with a high volume of issues and people. Employees must meet the minimum requirements, conditions of employment, and be able to perform successfully all essential duties and responsibilities with or without reasonable accommodations.

Requirements

Graduation from High School, or G.E.D.
One to two years directly related experience
College level course work in a related field may substitute for up to one year of experience
Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
Knowledge of generally accepted accounting and bookkeeping principles
Ability to comprehend, process and apply both verbal and written skills appropriate to the job
Specialized knowledge related to the department or function
Ability to detect errors, determine causes, and make corrections as appropriate
Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners, and telephones
Skill in use of personal computer software, including spreadsheet development, word processing and document imaging.
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
Skilled in researching and resolving problems to ensure compliance
Ability to develop, layout and implement clerical procedures and operations from general instructions
Ability to explain complex policies and processes in layman’s terms
Ability to coordinate meetings effectively and efficiently
Ability to accurately organize and maintain paper documents and electronic files
Ability to maintain the confidentiality of information and professional boundaries.
Able to use County resources effectively and efficiently.

Responsibilities

Answers multi-line telephone system and assists clients at the customer counter, providing comprehensive customer service, including delivery of accurate, prompt and courteous assistance on complex policies, guidelines and standard practices to internal and external customers, both verbally and in writing.
Provides direction to clients on court processes and procedures, directs clients to appropriate resources and forms, requires extensive knowledge of District Court processes and procedures.
Assist clients in making cash payments, including posting bond money, and providing appropriate receipts.
Performs mathematical calculations to balance, reconcile and maintain cash drawer.
Sort, process and distribute daily mail, which includes the preparation and proper scanning of documents for electronic imaging.
Must be capable of dealing with customers who may be hostile or irate, intoxicated, mentally unstable or violence prone. May need to ascertain a proper course of action to avoid confrontation.
Assembles information into proper form, files with appropriate court, and maintains control over the flow of documents, records and files.
Creates and maintains filed case in applicable computerized systems, including the assignment of appropriate judge.
Opens and processes case files in assigned area.
Check in clients for appointments and review paperwork for completeness.

Benefits

Medical: The County offers employees a high-deductible plan through Priority Health. To help cover the cost of the deductible, Grand Traverse County will deposit a contribution amount up to $2,000 into an employee Health Savings Account every year. You may also direct deposit funds into this account every pay period.
Vision: The County provides a no cost plan for employees. We also offer an enhanced plan through EyeMed.
Dental: Our dental insurance provider is Delta Dental. You will pay no costs or premium for diagnostic and cleaning services.
Wellness: Grand Traverse County is committed to creating a culture of health. We provide a variety of incentives and programs that allow you to live a healthy lifestyle.
Employee Recognition: We highly value our employees, which we show by providing our employees awards and recognition throughout the year, and on anniversary dates.
Tuition Reimbursement: Employees are reimbursed up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
Vacation: Grand Traverse County provides a generous amount of vacation days to benefitted employees so you can spend time with family and friends.
Holidays: The County gives you 12 days a year to celebrate holidays. Beyond these 12 days, you will receive additional floating holidays to use at your discretion.
Personal Leave: Employees receive up to 72 hours annually depending on contract, to use for appointments, take care of family needs and other personal reasons. Employees are paid every year for unused personal leave up to 40 hours.
Parental Leave: Employees may take up to 6 months of leave to begin at birth or date of adoption of their child.
Retirement: Grand Traverse County offers a defined contribution through MERS. The plan includes a generous match that fully vests after 6 years of employment.
457(b) Retirement Plans: The County also offers optional 457(b) deferred compensation and Roth retirement plans with matching contributions up to an approved amount, based on applicable contract provisions.
Life Insurance: Benefitted employees automatically receive life insurance.
Short Term Disability: The County provides a plan through Mutual of Omaha, which pays two thirds of your salary or wages for a maximum of 182 days.
Long Term Disability: The County provides a plan through Mutual of Omaha, which pays 60 percent of your salary or wages for a maximum of 24 months.