Office Specialist

State of Nebraska•Lincoln, NE

4d•$17•Onsite

About The Position

Office Specialist – Administrative Support for Behavioral Health Services Join the team at Lincoln Regional Center and play an important role supporting the delivery of compassionate mental health care. We are seeking a detail-oriented Office Specialist who enjoys organization, problem-solving, and keeping operations running smoothly behind the scenes. In this role, you will provide essential administrative support to nursing staff and leadership, helping ensure daily operations run efficiently so our clinical teams can focus on caring for the individuals we serve. If you thrive in a fast-paced environment, enjoy working with data and documentation, and take pride in supporting a mission-driven team, we encourage you to apply. At the Nebraska Department of Health and Human Services, we are committed to improving the health and well-being of Nebraskans—and that work starts with dedicated employees like you.

Requirements

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.
Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
Must be at least 19 years of age
Knowledge of: Administrative and clerical support practices and procedures Basic recordkeeping and data management Customer service principles Business writing, grammar, and proofreading Office software such as Microsoft Word, Microsoft Excel, and Microsoft Outlook
Ability to: Communicate effectively in person, by phone, email, and written correspondence Work professionally with individuals from diverse backgrounds Prepare, review, and maintain accurate reports and documentation Follow policies, procedures, and administrative guidelines Maintain confidentiality when handling sensitive information Stay organized and manage multiple tasks in a fast-paced environment

Nice To Haves

1-2 Years Experience: Proficient using Microsoft Word, Microsoft Excel, and Microsoft Outlook for daily administrative tasks
Experience managing multiple tasks and staying organized in a busy work environment
Experience handling administrative work accurately, including detailed recordkeeping, reviewing documents, and detailed data entry

Responsibilities

Manage patient funds, including reconciliation and processing withdrawal requests
Support meetings with agendas and minutes
Maintain staffing analysis spreadsheets and multiple excel spreadsheets
Scan and distribute documents, schedule meetings, and maintain calendars
Order and maintain nursing supply inventory
Assist with data collection and documentation management for medication error reporting
Conduct audits of restraint and seclusion documentation
Ensure required nursing unit audits are completed accurately and on time
Maintain patient property and inventory records
Provide backup support to the Reception Center
Provide backup support to the Staffing Office
Perform other administrative duties as assigned