Office Specialist

Grillos Midwest•Taylorsville, IN

About The Position

At Grillo’s Pickles, we are passionate about creating a positive, efficient, and people-focused workplace. The Office Specialist plays a vital role in supporting daily operations, ensuring smooth communication across teams, and maintaining a welcoming, organized office environment. This role is responsible for performing a variety of administrative tasks including data entry, document preparation, scheduling, and general office coordination.

Requirements

High school diploma or equivalent required; associate’s degree preferred.
2+ years of administrative or office support experience required.
Required the ability to both activate and amplify our Grillo’s Values, Quality First, Hustle Harder, Drive Fast & Take Smart Chances, Positive Vibes, and Respect & Dignity.
Ability to handle sensitive information with professionalism and confidentiality.
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication abilities.
Strong problem-solving skills and initiative to improve office processes.
Creative source of innovative ideas, programs, and other solutions that strengthen the people, visitors, and organizational aspects of the business
Excellent interpersonal, negotiation, and conflict resolution skills.
Proficient in time management and ability to consistently meet deadlines.
Proficient with Microsoft Office Suite or related software.

Nice To Haves

Preferred bilingual English/Spanish.?

Responsibilities

Serve as the first point of contact for visitors, phone calls, and general inquiries; ensuring a welcoming and professional environment.
Prepare, process, and maintain various documents, reports, and records.
Support scheduling of meetings, appointments, and conference rooms.
Assist with data entry, file management, and database updates.
Coordinate office supplies, equipment maintenance, and inventory tracking.
Support onboarding and administrative needs for new hires.
Process mail, shipping, and correspondence in a timely manner.
Handle confidential communication with discretion and professionalism. Maintain confidentiality of sensitive information and company records.
Assist with the coordination of recruitment activities, including sourcing, job postings, scheduling onsite interviews, onboarding preparation, and assisting with university relations.
Respond to employee, supervisor, and manager inquiries; escalate complex or sensitive matters to appropriate leadership.
Assist with organizing and coordinating company events, visitor & employee engagement initiatives, and community activities.
Participate and coordinate as needed in departmental projects.
Perform with special projects, reports, and other duties as assigned.