Office Specialist

NATIONAL YOUTH ADVOCATE PROGRAM•Matteson, IL

1d•$20 - $21•Onsite

About The Position

The Office Specialist works to ensure that the day to day operations of the office run smoothly. Working At NYAP: Student Loan Repayment assistance, up to $1,200 per year! Up to 22 Days Off Each Year! Plus 11 Paid Holidays Per Year! Medical, Dental, and Vision for you and your family! Summer Hours Off (Half day Friday's) Competitive salaries and benefits including a 401(k) Tuition Assistance Work Anniversary Trips! Peace Leave Parental Leave Mileage reimbursement Who We Are: National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency. If YOU can envision it; WE can DO it! The possibilities are endless! We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who joinourteam!We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.

Requirements

High School Diploma or GED equivalent.
Previous experience and proficiency in the use of various office machines, including computers.
Proficient use of desktop and laptop computers, smartphones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
Must have a valid driver’s license, reliable transportation, automotive insurance, and a good driving record.
Candidate must obtain required car insurance bodily injury 100,000/300,000
Excellent customer service and communication skills
Sensitivity to cultural diversity
Enthusiastic self-starter
Excellent oral and written communication skills
Strong organizational and administrative skills
Effective problem-solving and decision-making skills
Works well independently and as a team member
The person in this position needs to follow a team concept and support both agency goals and co-workers.
Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

Responsibilities

Perform all work in a manner consistent with the National Youth Advocate Programs mission, values, and philosophies.
Perform office duties including filing, copying, typing, and answering phones.
Take messages as needed.
Distribute information to employees.
Maintain clear and concise records in all areas.
Submit maintenance requests for office machines as needed.
Track office supplies and request orders.
Greet and direct guests to appropriate areas.
Maintain Excel and Word spreadsheets to help organize work.
Maintain and organize training rooms, conference rooms and common areas.
Complete payment requests as needed.
Distribute incoming mail and maintain the postage machine
Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.