Office Specialist

QBE Insurance Group • New York, NY

9h • $82,000 - $125,000 • Onsite

About The Position

This role is to support office operations by providing excellent customer service to office occupants (employees, visitors, etc.), coordinating on site projects, collaborating with stakeholders, and managing vendor relationships to ensure smooth department operations and contribute to business objectives.

Requirements

• Some relevant work experience in a corporate setting.
• Experience with vendor management
• Microsoft Office
• Tertiary Degree or equivalent combination of education and work experience.

Nice To Haves

• Office Administration or Facilities Management experience.
• Experience managing or leading others.
• Increasing levels of responsibility.

Responsibilities

• Support department and company objectives through process enhancements and presenting results to business leaders.
• Plan and respond to catastrophic events and emergencies for business continuity.
• Manage facilities operations including security, safety, and site support both during and outside normal hours.
• Build long-term vendor relationships to ensure alignment with business operations.
• Lead process improvement projects by resolving complex issues and introducing innovative tools.
• Foster relationships with senior management and execute ad-hoc requests.
• Contribute to a positive work environment by demonstrating cultural expectations and influencing others.
• Provide front desk and reception coverage
• Support department administrative needs like reporting team metrics, document services, record retention admin, expense reports , sustainability tracking, office utilization metrics, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree