Office Specialist – Purchasing – Central Office

State of Nebraska•Lincoln, NE

2d•$17

About The Position

The Nebraska Department of Correctional Services (NDCS) Procurement unit is seeking a new teammate to join its highly motivated, detail-oriented, efficiency-driven mission, which is to keep our staff and facilities safe and well-supplied. The ideal candidate will have meticulous skills to work in a fast-paced environment with sharp attention to detail. This is an opportunity to join a team in a collaborative setting where accuracy and efficiency are valued, and teammates are encouraged to have a positive impact on our agency and programs. The State of Nebraska can offer you: • 13 paid holidays • Vacation and sick leave (24 days your first year, accruing immediately) • Military leave • 156% state-matched retirement • Tuition reimbursement • Employee assistance program • 79% employer paid health insurance plans • Dental and vision insurance plans • Employer-paid $20,000 life insurance policy • Public Service Loan Forgiveness Program (PSLF) eligible through the federal government • Wide variety and availability of career advancement • Meaningful public service -- service with a purpose! • Numerous training and development opportunities For more information call 402-471-2654. For Americans with Disabilities Act (ADA) accommodations, please contact Megan Jones at [email protected]

Requirements

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers, software and office equipment; or areas related to the programs and functions of the employing agency.
OR Experience in office support services or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers, software and office equipment.
Applicants accepting a job offer must pass the following pre-employment exams in this order: physical exam/screening, and at a randomly announced time, pass a drug test.
Once at the Staff Training Academy, must successfully complete the fully paid Nebraska Department of Correctional Services Training Program.
If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/

Nice To Haves

Experience with Microsoft Office applications.
Minimum two years’ experience/training/education in administrative/office/secretarial support functions.
Excellent communication skills.
Processing invoices and/or working with Accounts Payable to research/identify discrepancies between invoices and purchase orders.

Responsibilities

Provide a variety of procurement support functions to NDCS facilities and other teammates.
Routine data entry entering, tracking and receiving purchase orders using the State of Nebraska’s Payroll and Financial Center (PFC).
Sort, compile, and verify the accuracy of source documents (paper/digital) before entry.
Interact with NDCS Accounting and other customers (internal and external) to ensure seamless acquisition and payment experience.
Assist with compliance and transparency protocols, reporting, and system research for problem resolution.
Maintain files, both hard copy and electronic using various filing systems.
Perform various tasks to assist with document preparation.
Deliver quality administrative support while following proper procedures and policies.
Work independently at a rapid pace with sharp attention to detail and accuracy to uphold service levels in processing high volume entry functions.
Engage with NDCS teammates and other staff through clear and effective communication.
Regular and reliable attendance is expected.

Benefits

13 paid holidays
Vacation and sick leave (24 days your first year, accruing immediately)
Military leave
156% state-matched retirement
Tuition reimbursement
Employee assistance program
79% employer paid health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Public Service Loan Forgiveness Program (PSLF) eligible through the federal government
Wide variety and availability of career advancement
Meaningful public service -- service with a purpose!
Numerous training and development opportunities