Office Specialist 2
About The Position
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! Seeking a fulfilling administrative position that allows you to make a difference? Step into the role of Office Specialist 2 at our Child Welfare agency, where your commitment to excellence will directly enhance the well-being of our community! We are currently seeking an Office Specialist 2 to join our Child Welfare team based in our Milton Freewater office. Milton Freewater is in northeastern Oregon, just 8 miles south of Walla Walla, Washington. Learn more about this community, https://www.mfcity.com/community/page/about-us
Requirements
- A valid driver’s license and acceptable driving record are required for this position.
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
- Experience maintaining a high standard of organization, consistency, and attention to detail in all administrative and program-related tasks.
- Demonstrated effectively prioritizing tasks and managing time to meet deadlines and enhance overall productivity.
- Demonstrated experience in proficient usage of web-based applications and programs such as Word and excel.
- Demonstrated experience in proficient usage of inputting & retrieving data and updating excel spreadsheets.
- Demonstrated experience successfully working in multiple application simultaneously.
- Experience working collaboratively with diverse populations.
Responsibilities
- Provide administrative and records support by managing front lobby operations, answering phone calls, responding to inquiries, and clearly communicating agency rules and policies.
- Issue and track vouchers, transportation passes, and parent mileage reimbursements.
- Support protective services staff by entering case data and documentation into the OR-Kids database.
- Request and gather relevant records, including police reports, out-of-state histories, court documents, and physical or mental health records, as needed.
- Coordinate the scheduling and rescheduling of client visits for the branch office, ensuring accuracy and timeliness.
- Assist with researching and verifying parent information, and handle related calls, mail, and documentation.
Benefits
- ODHS Employee Resource Group communities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazing benefits package.
- Possible eligibility for the Public Service Loan Forgiveness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
