Office Services Supervisor, County Administration Department

Stearns County MN•St. Cloud, MN

About The Position

Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Hiring Rate: $70,608 - $84,310/annually Stearns County derives strength from the diversity of its workforce and provides a welcoming environment where all are respected and valued. We are seeking an Office Services Supervisor with excellent communication and technology skills. In this pivotal role, you’ll provide high-level executive support, lead a dedicated administrative team, and help ensure smooth and efficient operations across the County. You will manage key systems and processes while coordinating board activities and major countywide initiatives. If you enjoy organizing complex information, improving processes, and making a meaningful impact behind the scenes, this position offers an opportunity to use your expertise to support effective local government and enhance service to our community. Public service employees are provided a comprehensive benefit package, contributions to a public Pension Plan, and generous time off including paid Holidays, a paid time off plan, and flexible scheduling. See our Benefits Overview. Continuous Posting: Applications will be reviewed based on the date the application was submitted. Initial application review will begin April 2nd. Position Objective This position provides professional executive level support using independent judgement in accordance with department and county policies, as well as detailed knowledge of County operations while taking a proactive approach to anticipate and meet the needs of the County Administrator and Assistant Administrator. This position supervises office support staff within the Administration department.

Requirements

High School graduate or equivalent
Two years of post-secondary formal education (degree in business, management, clerical support, or similar field is preferred) and five years of progressively related experience OR nine years of progressively related experience
Experience using Microsoft Office applications
Valid Minnesota Driver’s License or ability to obtain within 30 days of employment.
Reliable means of transportation to travel to multiple locations around Stearns County some of which may not be accessible by public transportation

Nice To Haves

Experience supervising office support staff in a professional office setting
Knowledge of supervisory principles, leadership techniques, and best practices.
Knowledge of principles of office management, including effective conflict resolution strategies.
Knowledge of County and department office practices and procedures.
Ability to work independently and collaboratively within a team environment.
Ability to pay close attention to detail with a commitment to producing accurate and high-quality work.
Ability to organize, prioritize, and manage work efficiently to meet deadlines.
Ability to make decisions in accordance with policies and procedures.
Ability to establish and maintain effective working relationships with employees, County Officials, external partners, and the general public.
Ability to take initiative and proactive action to address issues or improve processes.
Ability to develop work objectives and action plans while paying attention to detail.
Ability to present ideas and information clearly and concisely.
Ability to effectively communicate verbally and in writing.

Responsibilities

Provides executive-level administrative support, coordination, and information to the County Administrator and Assistant Administrator.
Responds to inquiries on behalf of the County Administrator, Assistant Administrator and County Commissioners.
Supervises team of staff who support departments and provide customer service across the County.
Evaluates, prioritizes, and coordinates requests for support team assistance and creates and maintains a schedule to ensure adequate staffing levels and timely completion of projects county-wide; assigns work in an equitable manner.
Maintains office file systems, including document electronic scanning and archiving for department. Compiles and maintains databases, including those for cost allocation, training, and board and committee reports. Develops departmental forms, processes, and schedules.
Tracks County-wide employee changes and drafts updates for County intranet site.
Serves as point of contact for County’s data request software system.
Coordinates meeting schedules and conference arrangements for the Administrator, Assistant Administrator and the County Board of Commissioners.
Assists with preparation of and monitors departmental budget including managing department purchase cards; responsible for making purchases, managing and maintaining credit card records and receipts, and reconciling bank statements.
Assists Risk Manager with administrative tasks as needed.
Assists with the coordination and preparation of the County Board of Commissioners agenda using an electronic management system for County Board meetings. Collaborates with department designees on board agenda items to ensure consistency and completeness of agenda submissions. Ensures meetings are conducted in accordance with public meeting laws for compliance.
Facilitates recruitment on behalf of the County Board for members to serve on appointed Boards and Commissions. Manages Board and Committee rosters.
Maintains County grant accounts for state and federal systems.
Coordinates special events for County Administration.
Attends work in a regular and timely manner.
Performs other duties as assigned or apparent.

Benefits

Public service employees are provided a comprehensive benefit package, contributions to a public Pension Plan, and generous time off including paid Holidays, a paid time off plan, and flexible scheduling.

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