Office Services Specialist

Citizens, Inc.•Austin, TX

8d•Onsite

About The Position

Citizens Inc. is seeking a motivated and high-performing individual to join our team as an Office Services Specialist. This position requires the employee to work in a fast-paced environment with high attention to detail, and who has a desire to learn various roles within the department. The Office Service Specialist will report directly to the Office Manager and is located at the corporate headquarters in Austin, TX.

Requirements

Two years of experience in an administrative role or events planning experience.
Proficient in the Spanish language, fluent native speakers preferred.
Ability to effectively multi-task, prioritize and execute tasks in a fast-paced setting.
Skilled in working in a team-oriented, collaborative environment.
Proficient in Microsoft Office and Excel.
Maintain a valid driver’s license.
Requires driving for corporate errands on occasion.
Requires work during evenings on occasion.

Responsibilities

Support the Office Manager on daily, weekly, and monthly duties.
Support the Imaging Department with scanning documents and providing quality control.
Provide Mailroom support with deliveries, pitching, sorting, distribution and scanning to departments and agents.
Assist in the planning of meetings for departments, executive and Board meetings.
Help coordinate event logistics, set-up and tear-down as specified by departments.
Inventory of office/pantry supplies maintain printer stations, copier paper and shred bins.
Provide administrative support for departments as requested.
Support the front desk reception with phones, orders and errands when required.
Assist with event set up logistics to include moving chairs and tables.
Perform other related duties as required and assigned to maintain workflow.