Office Services Coordinator

NBBJ•San Francisco, CA

14h•$24 - $27•Onsite

About The Position

NBBJ is currently seeking a part to full-time Office Services Coordinator to join the San Francisco office. This position is the face to our internal and external customers. We are looking for someone who is welcoming; greeting guests to create an exceptional in office experience. While maintaining a high degree of confidence and professionalism, you will be a self-motivated individual with the ability to make quick and informed decisions. This role requires a proactive and adaptable individual who is willing to go above and beyond!

Requirements

Passion for customer service and hospitality
Effective team contributor
A positive, forward-thinking individual who anticipates issues and implements effective solutions
A confident and composed professional who communicates effectively and engages comfortably with stakeholders at all levels
2 or more years in customer service or an administrative support role
Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint.
Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative.
Ability to lift 30lbs.

Nice To Haves

Adobe InDesign, Illustrator or Photoshop knowledge is preferred.

Responsibilities

Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience
Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time zones
Coordinate conference room setup details, including catering and beverage services for client meetings or approved events
Provide office support as-needed, catering, café services, events, administrative, shipping and facilities
Maintain kitchen and common areas throughout the office
Maintain office design standards
Procurement and reconciliation of office expenses and company credit card
Responsible for hospitality and transportation services.
Report and coordinate with property management on building related issues
Maintain employee building access passes
Primary point of contact for all on-site vendor coordination
Responsible for office services accounts including but not limited to; catering, coffee, floral, shipping, printing, etc.
Assist with hiring and onboarding process
Manage electronic files
Complete ad-hoc projects as necessary
Various administrative tasks as needed