Office Services Coordinator

Lockton • St. Louis, MO

16h • Onsite

About The Position

The Office Services Coordinator position is a highly active, mobile, dynamic, on-site role requiring a versatile “jack of all trades” who thrives in a fast- paced environment and excels at multitasking. This individual must be able to think quickly, work independently and seamlessly shift between multiple responsibilities with efficiency and professionalism. The ideal candidate is a team player and problem solver with strong organizational, customer service, and time management skills. This role also serves as a backup position for reception and print services. Office or reception experience is preferred, as well as proficiency in Microsoft Office Suite. A can-do attitude and a passion for excellent customer service is a must.

Requirements

• Ability to lift and move light to moderately heavy items (up to 40 lbs)
• Strong attention to detail and organizational abilities

Nice To Haves

• Prior experience in office coordination, hospitality, or front desk support preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.)
• Excellent communication and interpersonal skills
• Familiarity with Konica Minolta Bizhub/Color press MFPs

Responsibilities

• Manage inventory of hospitality supplies in kitchen and café areas, coordinate timely orders and deliveries with vendors.
• Assist with meeting preparation and cleanup, monitor room schedules and respond to hospitality requests via team mailbox.
• Maintain meeting rooms and shared spaces to ensure a welcoming environment for Associates and guests.
• Monitor condition of office appliances, perform basic cleaning and maintenance and coordinate service calls as needed.
• Manage inventory and ordering of office supplies across all areas. Place orders regularly to maintain optimum quantities of essential items.
• Maintain relationships with office supply and hospitality vendors to ensure competitive pricing and reliable service.
• Organize supply rooms to maximize space and accessibility for Associates. Ensure supply rooms are kept neat and organized to promote a pleasant and productive work area.
• Respond to supply requests as needed and ensure timely fulfillment.
• Track expenses for supplies and hospitality needs.
• Track new hire announcements and coordinate tech delivery with IT department.
• Assist with employee onboarding by preparing desk setups and welcome materials.
• Prepare new Associate workstation by ensuring desk labeling, Welcome sign and technology are in good working order.
• Assist Print Services team with internal printing/binding requests (Typically 1-5 requests day)
• Provide phone coverage during breaks and PTO
• Maintain facility oversight and submit maintenance requests as needed
• Monitor reception desk and lobby entrance during coverage periods
• Prepare outgoing shipments as needed.
• Support cross- departmental operational needs as required.

Benefits

• This role may be eligible for an annual performance bonus, based upon the financial performance of the organization and the individual contributions of the Associate.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed