Office Services Coordinator

HDR•Omaha, NE

10h•Onsite

About The Position

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That’s why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer. Watch Our Story:' https://www.hdrinc.com/our-story' We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. The Omaha office is seeking an Office Services Coordinator to help coordinate outside catering for various meetings at our facility. As an Office Services Coordinator, we will count on you to:

Requirements

High School diploma or equivalent
Self-motivated, detail-oriented professional, ability to multitask a must
Proficiency with MS Office including Word and Outlook
Ability to handle confidential information
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Ability to lift 30 lbs.
Ability to unbox and load crates, stock inventory and supplies
Ideal candidates will live in Omaha or the Greater Omaha Area

Responsibilities

Oversee vendor meal drop-off and delivery to meeting coordinator
Maintain inventory levels and purchasing needs for soda and other beverages
Assist meeting coordinators with catering logistics in the building as needed
Assist with set-up and clean-up of meetings and large events when necessary
Order and deliver beverages, and provide setup for select events
Stocking all kitchens daily, including unloading dishwashers where needed
Maintaining SharePoint catering site
Field questions from food vendors
Field requests and assistance needs from meeting coordinators
Maintain cleanliness in kitchens
Maintain cleanliness of event supplies, coffee urns, and catering kitchen
Restocking supplies as needed
Occasionally work evenings to support events, meetings, or other organizational activities is expected
Reliable and predictable attendance is required
Must demonstrate a personable demeanor, positive attitude, and strong work ethic
Must have reliable transportation to get to and from work