Office Services Coordinator

Polsinelli•Chicago, IL

22h•$50,000 - $65,000

About The Position

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli immediately seeks a candidate to fill a full-time position as an Office Services Coordinator in the Chicago office.

Requirements

Candidate must be outgoing, courteous, professional, and dependable.
Must also have excellent people and communication skills.
2+ years of experience working in office services.

Nice To Haves

Experience working in a law firm preferred.

Responsibilities

Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers and documented Standard Operating Procedures
Maintain highest levels of customer service to all Office Services end users
Coordinate delivery of USPS mail to and from post office
Receive, record and distribute parcels, using appropriate equipment
Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery
Meter outgoing U.S. Mail, including certified mailers and parcels
Prepare Federal Express/UPS, including inter-office, packages and coordinate delivery with appropriate vendor
Prepare and handle local deliveries, maintaining pick-up locations for regular couriers
Perform copy functions (color and black/white), coordinate use of outside copying vendors as necessary and appropriate
Estimate time and resources required for each project and prioritize by importance, coordinate appropriately
Prepare binding projects
Prepare notebook projects
Hole punch documents
Produce large document print and scanning jobs as may be required
Produce oversize/wide format copies as may be required
Provide assistance and information to casual users regarding walk-up copier function
Route incoming faxes
Maintain appropriate ticketing logs through online system, monitor throughout the day for completion
Maintain appropriate levels of office supplies in centralized locations throughout office
Proficient in Microsoft programs Word, Excel, PowerPoint & Outlook, and other firm systems as needed
Serve as a back-up to the hospitality department, as needed
Other duties as assigned