Office Services Coordinator 2 - Franklin
About The Position
Provides front-line customer service, clerical, technical, fiscal, and budget support for the Franklin County Extension Office in Columbus, OH. Serves as primary point of contact with customers, internal and external to the university. The position will assist with the fiscal operations of the Franklin Extension office, including the maintenance and reconciliation of appropriated and non-appropriated funds and oversight of general office operations; receiving and generating receipts for payments; maintaining and ordering material and equipment; organizing administrative activities to facilitate processes and procedures. The position will be using the most current Microsoft applications; provides office support and technical assistance for county program staff, including producing letters, posts for office social media, reports, and other correspondence, performs various front office duties; maintains files and records; operates general office equipment. Establishes, maintains and administers information/records management program (e.g., plans and directs processing, maintenance and distribution of records and information; assists with implementation of policies and procedures related to records/information management; establishes rules for operation of manual and/or computer based records systems); Provides advice and consultation on records/information management to department administrators; performs related administrative work (e.g., prepares special reports). Completes and processes forms based on established parameters and processes (e.g., travel, purchasing, and other fiscal matters); assists with budget by maintaining and monitoring account information and expenditures (e.g., compliance to budget parameters; notifies manager of areas of concern; generates summary and status reports throughout fiscal year). Orders and maintains EFNEP supplies and equipment, manages financial requests, and completes reconciliation of funds. This position will also collaborate with Expanded Food and Nutrition Education Program (EFNEP) Professionals and Paraprofessionals in the process of data entry to strive for data accuracy and completeness, as required by the sponsor agency and by OSU Extension. The Office Associate is responsible for entering EFNEP participant information and EFNEP program data in the EFNEP Reporting system (WebNEERS) for the assigned EFNEP unit; along with any other data needed for the management of the program. Attends trainings and meetings as required by EFNEP Professionals. Other duties as assigned by supervisor. Regular work hours will be between 8am and 4:30pm Monday - Friday; however, occasionally hours outside of these times may be required for assistance at programs and events. Resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.
Requirements
- High School diploma or GED
- 1 year of relevant experience required
Nice To Haves
- Certification or vocational training may be preferred.
- 2-4 years of relevant experience preferred.
Responsibilities
- Provides front-line customer service to internal and external customers
- Provides clerical, technical, fiscal, and budget support
- Assists with fiscal operations, including maintenance and reconciliation of funds
- Oversees general office operations
- Receives and generates receipts for payments
- Maintains and orders material and equipment
- Organizes administrative activities to facilitate processes and procedures
- Provides office support and technical assistance for county program staff
- Produces letters, social media posts, reports, and other correspondence
- Maintains files and records
- Operates general office equipment
- Establishes, maintains, and administers information/records management program
- Provides advice and consultation on records/information management
- Completes and processes forms for travel, purchasing, and other fiscal matters
- Assists with budget by maintaining and monitoring account information and expenditures
- Orders and maintains EFNEP supplies and equipment
- Manages financial requests and completes reconciliation of funds
- Collaborates with EFNEP Professionals and Paraprofessionals in the process of data entry
- Enters EFNEP participant information and EFNEP program data in the EFNEP Reporting system (WebNEERS)
- Attends trainings and meetings as required by EFNEP Professionals
- Other duties as assigned by supervisor
Benefits
- Ohio State provides access to a depth and breadth of opportunities and resources.
- Starting your first day, Ohio State offers you a comprehensive benefits package.
- Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
- Paid time off, including sick and vacation time and 11 holidays.
- State retirement plan or an alternative retirement plan, both with generous employer contributions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
