Temporary Office Services Catering Assistant

Fenwick & West•New York, NY

149d•$51,000 - $69,000•Onsite

About The Position

We have an opening in our Facilities Department for a temporary (estimated 6 months) Office Services Catering Assistant who will provide a variety of hospitality and facilities services to support the New York office. This is a 100% onsite role. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 8:00 am - 5:00 pm. Job Description: Deliver courteous service to the firm's staff, clients and guests. Assemble and deliver all food, beverages and equipment for scheduled conference services and catered functions. Maintain office pantries including cleaning equipment such as the coffee machines and other appliances, stocking supplies, cleaning and maintaining the common spaces as well as organizing, and labeling. Assist with conference room configurations, arranging tables, chairs and equipment as needed. Responsible for completing daily scheduled tasks as provided by the Office Services and Facilities Manager. Provide back-up coverage for the front desk and reception services, as needed. Meet and greet visiting attorneys, clients, and guests. Stock, clean and maintain catering equipment, and storage areas. Create and print signage for menus that will support meetings and events. Assist with general conference room set-ups and clean-ups (equipment, office supplies and food and beverage service) and restocks beverages and office supplies in conference rooms, as necessary. Respond to requests for assistance through “NY Facilities” email, and the New York Reception inbox. Utilize the conference room booking system (EMS) to generate daily service reports, confirm meetings and event requests, and visitor confirmations. Collaborate with other team members to execute on special projects, as assigned. Preform other office services and facilities duties as assigned.

Requirements

Corporate food service experience, law firm experience plus.
Knowledge of food and beverage products, proper food handling and managing food allergies and dietary restrictions.
Ability to follow instructions and procedures.
Works well with others in a team environment.
Ability to stand for long periods without sitting and must be able to lift minimum of 40 lbs, pushing and pulling of carts and bending without restriction.
Ability to effectively communicate with vendors and staff about catering and event set-up and clean-up requirements.
Ability to communicate effectively and to follow instructions from a diverse group of clients, attorneys, staff and vendors.
Ability to work overtime as needed to ensure adequate coverage including early mornings arrivals and late departures.
Willingness to periodically alter schedule to meet the needs of the department.
Ability to utilize Microsoft Office products, and learn job related software and programs as needed.
Reporting to the Office Services and Facilities Manager, the qualified candidate will have experience in one or more of the following areas: corporate food service, catering, and/or reception and hospitality.

Nice To Haves

NYC food handlers license or serve safe certification is preferred.
College degree a plus, but not required.

Responsibilities

Deliver courteous service to the firm's staff, clients and guests.
Assemble and deliver all food, beverages and equipment for scheduled conference services and catered functions.
Maintain office pantries including cleaning equipment such as the coffee machines and other appliances, stocking supplies, cleaning and maintaining the common spaces as well as organizing, and labeling.
Assist with conference room configurations, arranging tables, chairs and equipment as needed.
Responsible for completing daily scheduled tasks as provided by the Office Services and Facilities Manager.
Provide back-up coverage for the front desk and reception services, as needed.
Meet and greet visiting attorneys, clients, and guests.
Stock, clean and maintain catering equipment, and storage areas.
Create and print signage for menus that will support meetings and events.
Assist with general conference room set-ups and clean-ups (equipment, office supplies and food and beverage service) and restocks beverages and office supplies in conference rooms, as necessary.
Respond to requests for assistance through “NY Facilities” email, and the New York Reception inbox.
Utilize the conference room booking system (EMS) to generate daily service reports, confirm meetings and event requests, and visitor confirmations.
Collaborate with other team members to execute on special projects, as assigned.
Preform other office services and facilities duties as assigned.