Office Services Assistant

Burr & Forman•Mobile, AL

12h

About The Position

The Mobile, AL office of Burr & Forman LLP, a dynamic, service-oriented law firm, seeks a full-time Office Services Assistant to join our growing team. Major responsibilities include distributing mail, maintaining inventory, and assisting with office maintenance. KEY CONTRIBUTIONS Complete copy, scanning, and fax requests in a timely manner. Provide backup reception coverage in answering phones, directing calls, and greeting visitors and clients Operate the main copy center; copying, binding, document stamping, certified mail, mail pickup/drop off and local hand deliveries File court documents as directed and check all firm boxes at courthouse Complete various administrative reports Move small furniture and office equipment as needed Setup conference rooms for meetings as requested and restock supplies as needed. Stock and maintain cleanliness in kitchen(s), refrigerator(s), and supply room(s) daily. Enter billable time into the firm's billing software and submit expense reimbursements Inventory supplies regularly and order supplies as needed. Empty recycle boxes at designated times and as requested. Take bins downstairs for weekly pickup Perform minor office maintenance and repairs such as replacing light bulbs, performing minor repairs on furniture, fixtures, etc. as requested Assist IT with setup/moving of IT equipment and video conferencing set-up Complete runs in-town and out-of-town, as needed Other responsibilities as needed THE ESSENTIALS Must have dependable vehicle, clean driving record, valid driver license, proof of liability insurance, and the ability to walk extensively and to lift up to 35 pounds. Familiarity with Mobile and surrounding areas is preferred. A high school diploma or equivalent. Previous work experience in office setting preferred. Proficient with Microsoft Word and Outlook. Professional appearance and demeanor with commitment to providing exceptional client-service Highly organized, detail-orientated, proactive with a desire to take ownership as a contributing member of the team. Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations. Strong verbal and written communication skills. Some overtime may be required. ADDITIONAL INFORMATION Burr & Forman is committed to our clients, our colleagues, and our communities. To deliver the highest client service, we recruit the best people and invest in their success. We are active leaders in our local communities and seek to grow and nurture strong relationships with our clients, colleagues, and local communities. It’s the Burr way. If our commitment and values align with yours, please consider joining our team. Burr & Forman LLP provides a wide range of benefits designed to support our employees and families including comprehensive health insurance, dental and vision insurance, group term life and disability insurance, a 401(k) retirement plan and retirement planning services, paid time off, and free wellness and mental health services among other benefits. The salary range for this position reflects a reasonable estimate of the range of compensation. Actual compensation is based on a number of factors, including but not limited to, education, work experience, geographic location, skills and competencies, industry knowledge, job responsibilities, market considerations and other business considerations. Equal Opportunity Employer Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, gender, national origin, sexual orientation, military and protected veteran status, gender identity or expression, transgender status, sex stereotyping, pregnancy, genetic information, disability, or any other protected characteristic. Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.

Requirements

Must have dependable vehicle, clean driving record, valid driver license, proof of liability insurance, and the ability to walk extensively and to lift up to 35 pounds.
A high school diploma or equivalent.
Proficient with Microsoft Word and Outlook.
Professional appearance and demeanor with commitment to providing exceptional client-service
Highly organized, detail-orientated, proactive with a desire to take ownership as a contributing member of the team.
Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations.
Strong verbal and written communication skills.
Some overtime may be required.

Nice To Haves

Familiarity with Mobile and surrounding areas is preferred.
Previous work experience in office setting preferred.

Responsibilities

Distributing mail
Maintaining inventory
Assisting with office maintenance
Complete copy, scanning, and fax requests in a timely manner
Provide backup reception coverage in answering phones, directing calls, and greeting visitors and clients
Operate the main copy center; copying, binding, document stamping, certified mail, mail pickup/drop off and local hand deliveries
File court documents as directed and check all firm boxes at courthouse
Complete various administrative reports
Move small furniture and office equipment as needed
Setup conference rooms for meetings as requested and restock supplies as needed.
Stock and maintain cleanliness in kitchen(s), refrigerator(s), and supply room(s) daily.
Enter billable time into the firm's billing software and submit expense reimbursements
Inventory supplies regularly and order supplies as needed.
Empty recycle boxes at designated times and as requested.
Take bins downstairs for weekly pickup
Perform minor office maintenance and repairs such as replacing light bulbs, performing minor repairs on furniture, fixtures, etc. as requested
Assist IT with setup/moving of IT equipment and video conferencing set-up
Complete runs in-town and out-of-town, as needed
Other responsibilities as needed