Office Services Assistant

Sprague • Portsmouth, NH

12h

About The Position

Under limited general supervision, the Office Services Assistant performs a variety of administrative and operational tasks to support the Office Services Manager and help ensure efficient daily office operations. The ideal candidate will have a friendly, easy-going personality and demonstrate a detail-oriented, customer-focused approach when supporting employees and office functions. This position is scheduled to work approximately 30 hours per week, typically from 11:00 a.m. to 5:00 p.m., Monday through Friday.

Requirements

• High school diploma or equivalent required.
• Strong customer service mindset and interpersonal skills.
• Working knowledge of Microsoft Word and Excel.
• Ability to operate standard office equipment, including copiers and postage machines.
• Ability to respond professionally and effectively in a variety of office situations.

Nice To Haves

• Prior general office or administrative experience preferred.

Responsibilities

• Assist the Office Services Manager with daily administrative duties.
• Assist with coding and processing invoices.
• Serve as backup support for the main reception desk to ensure continuous front-desk coverage.
• Sort and distribute incoming mail and process outgoing mail daily.
• Order office and kitchen supplies and maintain appropriate inventory levels.
• Restock kitchen supplies daily.
• Coordinate with vendors for maintenance and repairs of office equipment (copiers, postage meters, etc.).
• Communicate with building management regarding maintenance issues and follow through to resolution.
• Contact vendors to resolve invoice discrepancies or billing issues.
• Maintain Excel spreadsheets for tracking and analyzing spending and costs.
• Perform other duties and special projects as assigned.

Benefits

• medical benefits
• retirement contributions that start on your first day
• Employees start with three weeks (15 days) of paid vacation time per year!
• Sprague also provides tuition reimbursement for any employee that would like to further their education.
• Sprague donates back to the communities in which we live and work every year and provides opportunities for employees to support various charities throughout the year.
• Sprague offers paid volunteer time to allow employees to support charities which are meaningful to them in the communities in which they live.
• Sprague has a range of committees to support varying initiatives (Sustainability, Charitable, Scholarship, Innovation, FunForce, etc.).
• 401(k) Traditional and Roth plans with employer match of 100% of the first 6% of the employee’s contribution
• Defined Contribution Plan with an automatic contribution from Sprague
• Paid Volunteer Time
• Flexible Working Policy
• Choice of high deductible and PPO Health Plans to fit your individual needs
• Wellness Program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED