Office Services Assistant (Austin, TX)

Fish & Richardson • Austin, TX

12h • Onsite

About The Position

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s Austin team in our fast-paced Operations Department as an Office Services Assistant . How Will You Make a Difference? Log and distribute all incoming and outgoing mail, packages, deliveries, and faxes. Weigh mail and affix appropriate postage. Package outbound shipments efficiently and economically to ensure safe delivery. Complete assigned copying, scanning, printing, and binding projects. Ensure supply stations are clean, stocked, and organized. Prepare and test video conferencing equipment and set up refreshments in advance of meetings. Promptly break down equipment and clean rooms after meetings. Assist with file room services, inventory, and other business needs as they arise. Assist with conference room meal and snack set-ups. Ensure kitchens supplies are stocked, and the rooms clean and tidy. Provide front desk coverage for breaks, days off, etc. as needed

Requirements

• High School diploma or equivalent required
• 1+ years’ experience working in a professional office setting.
• Ability to change and adapt to current and future responsibilities and circumstances.
• Ability to work well within a team-oriented environment and contribute to effective team relationships.
• Significant attention to detail is a must.
• Ability to occasionally lift, carry, or otherwise move and position objects weighing up to 50 pounds.
• Ability to work in our Austin office 5 days per week is required.
• Office hours of 9-6 are preferred.

Responsibilities

• Log and distribute all incoming and outgoing mail, packages, deliveries, and faxes.
• Weigh mail and affix appropriate postage.
• Package outbound shipments efficiently and economically to ensure safe delivery.
• Complete assigned copying, scanning, printing, and binding projects.
• Ensure supply stations are clean, stocked, and organized.
• Prepare and test video conferencing equipment and set up refreshments in advance of meetings.
• Promptly break down equipment and clean rooms after meetings.
• Assist with file room services, inventory, and other business needs as they arise.
• Assist with conference room meal and snack set-ups.
• Ensure kitchens supplies are stocked, and the rooms clean and tidy.
• Provide front desk coverage for breaks, days off, etc. as needed

Benefits

• Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
• A positive culture awarded an Outstanding Workplace designation in 2023 and 2024 by People Insight based on our high levels of employee engagement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED