Executive Assistant - Austin, TX

Rand Construction Corporation•Austin, TX

6h•Onsite

About The Position

If working for a team of dynamic professionals that creates award-winning projects for some of the world’s most successful companies sounds exciting, rand construction corporation is where you want to be. Voted a Top Workplace for 15 years in a row, rand provides a culture of excellence that offers unlimited growth. We are seeking a dynamic Executive Assistant supporting our Executive Vice President (EVP), Partner. The Executive Assistant (EA) will apply their professional knowledge and expertise to support the EVP in all daily, logistical, event coordination, financial, and strategic planning activities. The EA works closely with the EVP to schedule and manage daily calendars, activities and commitments. This individual will ensure agenda planning, communication, reporting, and follow through alongside other priorities. This individual will ensure confidentiality and will be assigned special projects as necessary. The EA will support and be responsible for office management activities. ABOUT rand rand construction is an award-winning, woman-owned national commercial contractor specializing in tenant interiors, retail, restaurants, and building renovations (capital expenditure). Founded in 1989 by Linda Rabbitt, rand has grown from a small interiors firm to a multi-market construction company offering a wide range of services to national and regional clients. Today, rand is headquartered in Alexandria, VA, and manages regional offices in Atlanta, GA; Austin, TX; Dallas, TX; Houston, TX; Denver, CO; and Salt Lake City, UT with revenues in excess of $750 million annually.

Requirements

Bachelor’s degree preferred or 4 years of related work experience
A minimum of 3 years of administrative experience
Detail oriented, self-starter with prior experience supporting senior leadership/executive roles
Exhibits sound judgment and the ability to prioritize and make decisions
Energetic and eager to tackle the daily activities
Resourceful with a “can do” attitude
Ability to manage up and serve as the “gate keeper” for the EVP
Excellent attention to detail
Excellent communications skills, both written and verbal and is comfortable communicating with high-level executives
Ability to manage tasks with good follow-through
Superior time management skills
Excellent skills utilizing MS Office, with a focus on PowerPoint and Excel

Responsibilities

Coordinate and manage scheduling of executive calendars to include scheduling meetings, appointments, speaking engagements, and travel
Ensure the utmost confidentiality in all matters
Coordinate with directors/office leaders for reporting activities and general administrative affairs
Serves as a back-up to administrative staff if needed
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to executives
Coordinate travel arrangements
Coordinate, schedule meetings to include external events
Maintain various documents for executives
Provides coordination, monitoring and communication of projects and programs as it pertains to the EVP
Complete all reporting activities accurately and on-time
Create a record keeping system to be used over multi-generational period
Determine priority of matters for the EVP and handle matters as appropriate
Responsible for administrative tasks including printing, mail, email, etc.
Prepare, reconcile and submit expense reports
Assist EVP in development of presentations and spreadsheets for internal and external audiences
Assist in coordination and logistics of company and employee events
Assist other department heads with EVP approval as needed