Office Services Assistant Temp

CohnReznick• , FL

1d•Onsite

About The Position

As CohnReznick grows, so do our career opportunities. As one of the nation’s top professional services firms, CohnReznick creates rewarding careers in advisory, assurance, and tax with team members who value innovation and collaboration in everything they do! CohnReznick helps organizations optimize performance, manage risk, and maximize value through CohnReznick LLP (assurance services) and CohnReznick Advisory LLC (advisory and tax services). Together, the firm provides leaders with deep industry knowledge and relationships, solutions to address clients’ unique business goals and risks, and insight on how emerging market forces can drive opportunity. With offices nationwide, the firm serves organizations around the world as an independent member of Nexia. We currently have an exciting career opportunity for an Office Services Assistant Temp to join the team in our Sunrise and Jupiter offices. Due to the nature of this role, this position is considered 100% on-site which means it must be consistently performed at an assigned CohnReznick office location and requires daily commute to the office location. YOUR TEAM. This position is responsible for providing a broad spectrum of support to our South Florida Offices as an Office Services Assistant in a fast paced, challenging and rewarding environment. Requirements include extensive people, communication, organizational, technical and process skills, and the ability to continuously prioritize multiple projects. Successful candidates will thrive in a collaborative work environment. WHY COHNREZNICK? At CohnReznick, we’re united by a common mission to create opportunity, value, and trust for our clients, our people, and our communities. Whether it’s working alongside your peers to solve a client challenge, or volunteering together at the local food bank, there are so many ways to find your “why” at the firm. We believe it’s important to balance work with everyday life – and make time for enjoyment and fun. We invest in a robust Total Rewards package that includes everything from generous PTO, a flexible work environment, expanded parental leave, extensive learning & development, and even paid time off for employees to volun teer. YOUR ROLE. Responsibilities include but not limited to: Serve as a first point of contact for internal and external communication, using sound judgment in screening and responding to inquiries, prioritizing calls that need immediate attention, and triaging/resolving as appropriate Coordinate with the other EA staff and clients on calendar Reviews, codes, and processes vendor invoices Assists with ordering and programming building access cards Assists with ordering general office supplies, pantry supplies, toners, business cards, letterhead and as needed Participate in development and implementation of life/safety procedures Submits service tickets in building property management system Coordinates and/or schedules internal and external meetings Assists with planning, organizing, and facilitating office events Interoffice Travel Assists Office Manager with special projects Postage Machine/mail management, including picking up and dropping off mail, FedEx, and packages Inventory and Purchasing for the office supplies & more Work collaboratively to provide overflow and backup support for other team members Arrange in-house trainings, book conference rooms, coordinate attendees, and arrange meal service Provides staffing outside of normal business hours as needed for special projects, supervision of vendor work, security needs, busy season coverage, YOUR EXPERIENCE. The successful candidate will have: 3+ years of experience in tax administrative support work, office practices and administrative procedures Strong written and verbal communication skills Proficiency with Microsoft Outlook and working knowledge of Microsoft Word and Excel Ability to operate with a sense of urgency Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees Open to constructive feedback and on-going self-improvement Flexibility to work additional hours during peak periods of the year Professional demeanor and appearance necessary at all times In addition, please take a moment to review our Universal Job Standards. Studies have shown that we are less likely to apply to jobs unless we meet every single qualification. At CohnReznick, we are dedicated to building a diverse, equitable, and inclusive workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or one of our other roles. "CohnReznick" is the brand name under which CohnReznick LLP and CohnReznick Advisory LLC and their respective subsidiaries provide professional services. CohnReznick LLP and CohnReznick Advisory LLC (and their respective subsidiaries) practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. CohnReznick LLP is a licensed CPA firm that provides attest services to its clients. CohnReznick Advisory LLC provides tax and business consulting services to its clients. CohnReznick Advisory LLC and its subsidiaries are not licensed CPA firms. CohnReznick is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, please see Equal Employment Opportunity Posters . If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at [email protected] Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses. CohnReznick does not accept unsolicited resumes from third-party recruiters unless such recruiters are currently engaged by CohnReznick Talent Acquisition Team by way of a written agreement to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that CohnReznick will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. #LI-CM1 #GD #IND123

Requirements

3+ years of experience in tax administrative support work, office practices and administrative procedures
Strong written and verbal communication skills
Proficiency with Microsoft Outlook and working knowledge of Microsoft Word and Excel
Ability to operate with a sense of urgency
Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees
Open to constructive feedback and on-going self-improvement
Flexibility to work additional hours during peak periods of the year
Professional demeanor and appearance necessary at all times

Responsibilities

Serve as a first point of contact for internal and external communication, using sound judgment in screening and responding to inquiries, prioritizing calls that need immediate attention, and triaging/resolving as appropriate
Coordinate with the other EA staff and clients on calendar
Reviews, codes, and processes vendor invoices
Assists with ordering and programming building access cards
Assists with ordering general office supplies, pantry supplies, toners, business cards, letterhead and as needed
Participate in development and implementation of life/safety procedures
Submits service tickets in building property management system
Coordinates and/or schedules internal and external meetings
Assists with planning, organizing, and facilitating office events
Interoffice Travel
Assists Office Manager with special projects
Postage Machine/mail management, including picking up and dropping off mail, FedEx, and packages
Inventory and Purchasing for the office supplies & more
Work collaboratively to provide overflow and backup support for other team members
Arrange in-house trainings, book conference rooms, coordinate attendees, and arrange meal service
Provides staffing outside of normal business hours as needed for special projects, supervision of vendor work, security needs, busy season coverage