Office Service Coordinator

The Gray Insurance Company•Metairie, LA

About The Position

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.

Requirements

Proficient in Microsoft Office Suite or similar software.
Basic understanding of office equipment.
Basic understanding of clerical procedures.
Ability to work independently.
Ability to organize and prioritize work.
High School Diploma or GED

Responsibilities

Pick up and deliver mail to the Post Office
Deliver envelops or packages when needed.
Oversee and coordinate day-to-day office operations and services
Maintain office supplies inventory and place orders as needed for all local offices.
Liaise with Community Coffee for facility needs
Schedule and coordinate office repairs, maintenance, and equipment servicing.
Order and maintain supply for drink machines and inventory for the supply closet.
Ensure common areas (break rooms, meeting rooms, supply closets) are organized and fully stocked.
Assist with office event planning, meeting setup, and coordination.
Back up to the Mail Clerk/Receptionist when they are out of the office
Other duties as assigned/ required.
Make hotel and flight reservations for Gray employees.