Office & Scale Administrator

Omaha Track Inc • Chicago Heights, IL

9d • Onsite

About The Position

The Office & Scale Administrator works closely with all departments to help facilitate the day-to-day functions of the office. Reliable and organized individuals are responsible for providing administrative and clerical support to ensure the smooth operations of our office.

Requirements

• High school diploma or equivalent
• Proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Dependable and consistent attendance/punctuality
• Valid driver’s license required (must not have any major driving offenses within the last three years)
• Ability to multi-task several assignments/projects at one time
• Ability to maintain confidentiality with sensitive organizational and personnel information
• Ability to build and maintain effective relationships at all levels of the organization
• Ability to meet all functional requirements including, but not limited to: lifting (up to 50lbs), sitting, kneeling, standing, walking (including uneven surfaces), bending, squatting, finger dexterity, and reaching above/below shoulders

Nice To Haves

• Experience in an office support role is preferred but not required

Responsibilities

• Greet visitors and answer phone calls in a professional manner
• Assist with scheduling appointments and managing calendars
• Process and distribute incoming and outgoing mail
• Maintain office supplies inventory and reorder as needed
• Assist with organizing and maintaining office files and records
• Provide general support to office staff as needed
• Complete various administrative tasks as assigned
• Weigh all railcars and trucks in/out
• Release railcars as needed
• Balance yard inventories
• Maintain and balance orders being shipped
• Update cars storage sheets
• Track ongoing projects on spreadsheets
• Enter all BoL’s into OTIS

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees