Office Project Coordinator

Suite Living Senior Care • White Bear Lake, MN

5d • $60,000 • Onsite

About The Position

We are seeking an organized, detail-oriented, and motivated individual to join our team as an Office & Project Coordinator. This role is ideal for someone who is eager to grow within the residential construction industry, enjoys handling a mix of office administration and light project coordination, and takes pride in keeping things running smoothly behind the scenes.

Requirements

• Excel experience required
• Experience doing bank recs
• Prior experience in an office or administrative role (construction industry a plus)
• Highly organized with strong attention to detail
• Excellent communication and interpersonal skills
• Comfortable learning new software systems and construction processes
• Basic understanding of financial processes (invoices, budgets)
• Self-motivated and eager to grow within the company
• Valid driver's license and reliable transportation (occasional offsite errands may be required)

Nice To Haves

• Prior experience in an office or administrative role (construction industry a plus)

Responsibilities

• Receive and organize incoming invoices into the appropriate job files
• Assist with invoice payment processing via check or preparing draw requests
• Help track project budgets and expenses
• Communicate with vendors as needed for invoice or payment clarification
• Assist with ordering gas and electric utility services for new builds
• Help with building permit applications and tracking their status
• Maintain clear and professional communication with homeowners as needed
• Support field supervisors and project managers with documentation and updates
• Keep the office clean, organized, and presentable for staff and visitors
• Organize digital and physical job files and project documents
• Assist with supply ordering and other administrative tasks as needed

Benefits

• Competitive compensation based on experience
• A collaborative, respectful team environment
• Opportunities to learn about the construction industry from the ground up
• A stable full-time position with room for growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed