Office Professional

Memorial Hermann Health System•Salt Lake City, UT

About The Position

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team. Job Summary Position is responsible for maintaining the day to day operations of a department and it’s respective leadership team.

Requirements

Must have three (3) or more years experience in an administrative office setting
Strong verbal and written communication skills; excellent customer service skills
Highly proficient in Microsoft Office suite (Excel, Word, Outlook, PowerPoint) including Workday, EPSI, ReportSafe, and Vizio
Ability to handle confidential and sensitive information and situations with the highest degree of integrity, confidentiality and professionalism
Demonstrated ability to work independently with minimum supervision using self-initiative and discretion
Basic financial analysis understanding
Strong interpersonal skills, able to work as part of a team environment
Strong problem-solving skills
Organizational and time-management skills
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the patient served.
Must demonstrate knowledge of the principles of growth and development as it relates to the different life cycles.

Responsibilities

Collaborate with management to complete necessary projects; work independently on prior delegated tasks
Ensure an organized, clean, and tidy workspace
Maintain and re-stock office supplies as needed
Monitor and use office equipment and materials (computers, printers, fax machines, copiers, physical files, etc.)
Answer phones, direct calls, take and deliver messages as needed; prepare outgoing mail sort and deliver incoming mail to appropriate persons
Help to immediately resolve and mediate customer complaints
Arrange and schedule meetings, appointments, and events for management, including coordinating calendars and securing meeting spaces; plan travel arrangements for out of town conferences; keep calendars and remind all parties of upcoming events
Take meeting notes and transcribe into email, document, or spreadsheet form, as needed.
Review invoices and check for relevancy and accuracy.
Review cost center statements and help manage the department budget.
Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences.
Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.