Office/Production Support

ARCH • Minneapolis, MN

10d • $23 - $25 • Onsite

About The Position

Responsible for maintaining the ARCH Minneapolis office, which includes the front desk reception and hospitality function. Provides support to management, HR, Quality, and Production. $1000 sign-on bonus! Pay Range: $23-25, depending upon experience. Medical, Dental & Vision effective day one with competitive premiums and coverage. 401(k) with generous employer match and several other company benefits offered.

Requirements

• High School diploma or GED equivalent
• 2 years’ experience in office administration
• Must be a U.S. Citizen or Permanent legal resident, due to contractual requirements.

Nice To Haves

• Knowledgeable in the use of Microsoft Office Suite, specifically Outlook, Word, Excel and PowerPoint.
• Experience with ERP systems, Epicor a plus
• Displays conduct in a manner consistent with company mission, values, code of ethics, policies and other standards of conduct
• Positive, enthusiastic attitude
• Independent self-starter
• Organized and detail oriented
• Resourceful, problem solver
• Able to multi-task
• Fit with small business environment- understand the big picture (how, why, what)

Responsibilities

• Receives and directs incoming calls and visitors at the front desk, ensuring compliance with ITAR procedures.
• Maintain front office, hospitality counter and conference room appearance and cleanliness.
• Ensure office equipment functions properly.
• Manage the following suppliers and programs: Maintaining, ordering and receiving office supply inventory, including conference room refreshments, shop floor coffee, and paper products for the employee break rooms.
• Manage the printer/copier maintenance program, ensuring printers are properly maintained and supplied
• Manage the vending machine services program, working with the vendor to resolve service problems
• Managing the USA Security on-line badge program, including card activation/deactivation
• Maintain catering vendor relationships including screening for service quality, placing orders and approving invoices for payment
• Provide administrative, hospitality and special event support to HR such as ideation and implementation of employee engagement events, creating and posting employee announcements and events.
• Copying, filing, scanning, and coordinating appointments and meetings.
• Provide administrative support to management staff, setting up refreshment centers when required, copying, filing, scanning, making travel arrangements, and coordinating appointments and meetings.
• Provide administrative support to Production and Quality by scanning and archiving production certifications, production details, and creating job folders for the shop floor.
• Provide support to HR in recruiting by pre-screening candidates and scheduling onsite interviews.

Benefits

• Medical, Dental & Vision effective day one with competitive premiums and coverage.
• 401(k) with generous employer match and several other company benefits offered.
• $1000 sign-on bonus!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED