Office Payroll Manager

Rosendin•San Jose, CA

7h•$128,000 - $167,900

About The Position

The Office Payroll Manager is responsible for supervising all office payroll tasks, ensuring payrolls are processed accurately, and providing exceptional customer support for payroll inquiries. They will collaborate with other teams to resolve payroll-related issues, and ensure compliance with federal, state, and local laws. WHAT YOU’LL DO: Manage a team to ensure all payroll tasks are completed accurate and timely. Provide performance evaluations and conduct regular team and one-on-one meetings. Assist in training colleagues and subordinates and documenting processes. Process and audit payroll and benefit setups and deductions. Audit time records and make corrections or adjustments as needed. Ensure third-party garnishments are processed in accordance with federal/state laws. Review per diems to determine their taxability and make sure they are setup correctly. Keep up with current payroll regulations and tax law changes and update accordingly. Review employees’ payroll results to ensure compliance with federal, state, and local laws. Collaborate with HR/Benefits on employment information, leave of absence, and benefit deductions. Respond to employee questions and issues regarding paychecks, direct deposit, or W-2s. Set up and update employees’ tax records and make necessary adjustments. Assists auditors by providing required payroll information. Work with internal or external IT to fix errors and provide business requirements. Assist with testing new and updated functionalities for existing and new software programs. Keep accurate control and distribution of payroll-related reports and payments. Responsible for costing to GL transfer processes and assisting in related month-end closing activities. The duties and responsibilities are intended to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position’s role within the business unit.

Requirements

Payroll multi-state tax knowledge preferred.
10-key, data entry, and computer skills are required
Detail-oriented and equipped with research and analytical skills, able to multi-task effectively.
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
Ability to prioritize and manage multiple tasks, changing priorities as necessary.
Ability to work under time pressure and adapt to changing requirements with a positive attitude.
Effective oral and written communication skills required for the position.
Self-motivated, proactive, and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Associate Degree in Finance, Accounting, or related discipline
Minimum six years of work experience in payroll, preferably with a multi-state employer
Can be a combination of education, training, and relevant experience.

Nice To Haves

Experience with Oracle Fusion and Kronos preferred.
Financial/payroll/tax-related training a plus, either formal classes or seminars

Responsibilities

Manage a team to ensure all payroll tasks are completed accurate and timely.
Provide performance evaluations and conduct regular team and one-on-one meetings.
Assist in training colleagues and subordinates and documenting processes.
Process and audit payroll and benefit setups and deductions.
Audit time records and make corrections or adjustments as needed.
Ensure third-party garnishments are processed in accordance with federal/state laws.
Review per diems to determine their taxability and make sure they are setup correctly.
Keep up with current payroll regulations and tax law changes and update accordingly.
Review employees’ payroll results to ensure compliance with federal, state, and local laws.
Collaborate with HR/Benefits on employment information, leave of absence, and benefit deductions.
Respond to employee questions and issues regarding paychecks, direct deposit, or W-2s.
Set up and update employees’ tax records and make necessary adjustments.
Assists auditors by providing required payroll information.
Work with internal or external IT to fix errors and provide business requirements.
Assist with testing new and updated functionalities for existing and new software programs.
Keep accurate control and distribution of payroll-related reports and payments.
Responsible for costing to GL transfer processes and assisting in related month-end closing activities.