[Part-Time] Office & Operations Partner

FieldAI • Pittsburgh, PA

19h • $25 - $30

About The Position

FieldAI is transforming how robots interact with the real world. We build risk-aware, reliable, field-ready AI systems that tackle the hardest problems in robotics and unlock the potential of embodied intelligence. We take a pragmatic approach that goes beyond off-the-shelf, purely data-driven methods or transformer-only architectures, combining cutting-edge research with real-world deployment. Our solutions are already deployed globally, and we continuously improve model performance through rapid iteration driven by real field use. In Pittsburgh, we’re pushing the frontier of embodied intelligence by designing robot learning systems that scale across tasks, environments, and robot embodiments. We work on robotics foundation models, from vision and language to control, and we deploy what we build on real robots solving real problems in unstructured, real-world settings. FieldAI is seeking a Part-Time Office & Operations Partner to serve as the go-to person who keeps our Pittsburgh office running smoothly and feeling great to work in. You will take ownership of day-to-day operations, collaborate across teams to remove friction, and step in with light administrative and executive support when needed. We are looking for someone proactive, resourceful, and energized by a fast-moving startup environment who can anticipate what is needed next and make it happen.

Requirements

• 3 to 5 years of experience in office management, administrative support, or operations in a fast-paced environment.
• Demonstrate flexibility, quick learning ability, and the ability to stay calm and effective as priorities shift.
• Exhibit strong organizational skills, attention to detail, and consistent follow-through.
• Communicate clearly and collaborate effectively across teams, with comfort coordinating across multiple departments.
• Apply basic project management skills to manage tasks, timelines, and follow-ups independently.
• Maintain proficiency with common workplace tools such as Google Workspace, Microsoft Office, and Slack.

Nice To Haves

• Offer executive assistant experience as a plus, with an interest in supporting leaders and teams with practical day-to-day logistics.

Responsibilities

• Manage the day-to-day needs of the Pittsburgh office by keeping supplies stocked, coordinating vendors and service providers, and ensuring the office stays organized and functional.
• Create a welcoming, professional environment for employees and visitors by supporting office culture needs and ensuring the space is ready for the team each day.
• Support onboarding logistics for Pittsburgh-based new hires by coordinating orientation details and partnering with HR and IT to ensure desks and equipment are set up and ready.
• Coordinate equipment-related needs by tracking office items and working with IT on setup, swaps, returns, and shipments as needed.
• Partner across departments to move requests forward, track action items, and ensure timely follow-through on office and operations tasks.
• Support small operational projects that improve workflows, documentation, and the overall employee experience.
• Provide light executive assistant and administrative support as needed, including scheduling coordination, reminders, and general logistics support.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed