[Part-Time] Office & Operations Partner

FieldAI • Pittsburgh, PA

1d • $25 - $30 • Onsite

About The Position

FieldAI is seeking a Part-Time Office & Operations Partner to serve as the go-to person who keeps our Pittsburgh office running smoothly and feeling great to work in. You will take ownership of day-to-day operations, collaborate across teams to remove friction, and step in with light administrative and executive support when needed. We are looking for someone proactive, resourceful, and energized by a fast-moving startup environment who can anticipate what is needed next and make it happen.

Requirements

• Bring 3 to 5 years of experience in office management, administrative support, or operations in a fast-paced environment.
• Demonstrate flexibility, quick learning ability, and the ability to stay calm and effective as priorities shift.
• Exhibit strong organizational skills, attention to detail, and consistent follow-through.
• Communicate clearly and collaborate effectively across teams, with comfort coordinating across multiple departments.
• Apply basic project management skills to manage tasks, timelines, and follow-ups independently.
• Maintain proficiency with common workplace tools such as Google Workspace, Microsoft Office, and Slack.

Nice To Haves

• Offer executive assistant experience as a plus, with an interest in supporting leaders and teams with practical day-to-day logistics.

Responsibilities

• Manage the day-to-day needs of the Pittsburgh office by keeping supplies stocked, coordinating vendors and service providers, and ensuring the office stays organized and functional.
• Create a welcoming, professional environment for employees and visitors by supporting office culture needs and ensuring the space is ready for the team each day.
• Support onboarding logistics for Pittsburgh-based new hires by coordinating orientation details and partnering with HR and IT to ensure desks and equipment are set up and ready.
• Coordinate equipment-related needs by tracking office items and working with IT on setup, swaps, returns, and shipments as needed.
• Partner across departments to move requests forward, track action items, and ensure timely follow-through on office and operations tasks.
• Support small operational projects that improve workflows, documentation, and the overall employee experience.
• Provide light executive assistant and administrative support as needed, including scheduling coordination, reminders, and general logistics support.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed