Office Operations Lead

Incode Technologies•San Francisco, CA

1d•Onsite

About The Position

Incode is the leading provider of world-class identity solutions that is reinventing the way humans authenticate and verify their identities online to power a world of digital trust. Through our revolutionary identity solutions, we are unleashing the business potential of universal industries including finance, government, retail, hospitality, gaming, and more, by reducing fraud and transforming human interactions with data, products, and services. We’re in the process of rapidly scaling our diverse global team and we’re looking for entrepreneurial individuals and leaders who are curious, driven, and excited by ownership to join a Unicorn-status scale-up! About Incode Incode is a Series B unicorn ($1.25 B valuation) rewriting how the world proves identity. Our AI-powered platform lets leading banks, fintechs, marketplaces, and governments deliver friction-free experiences while defeating fraud and safeguarding privacy. Customers such as Citi, AirBnB, Block, Chime, Sixt, and TikTok rely on Incode to power their identity verification and security. Recently named a leader in the Gartner® Magic Quadrant™ for Identity Verification, we’re scaling fast—and we need a product-marketing leader who can turn breakthrough technology into a category-defining narrative. The Impact You’ll Make We are seeking a strategic and proactive Office Operations Lead to head facilities operations and elevate the employee experience at our San Francisco headquarters. This isn't just about keeping the lights on; it’s about serving as the operational architect of our flagship space. As the Office Operations Lead, you will be the heartbeat of the office—balancing high-level vendor negotiations and budget management with a relentless focus on creating an inspiring, high-performance workplace culture. You will ensure our physical environment scales at the same pace as our technology.

Requirements

5+ years of experience in workplace operations, facilities management, or office leadership within a high-growth tech environment.
The "Operations" Mindset: A proven ability to manage complex budgets, negotiate contracts, and build scalable systems.
Hospitality DNA: You have a "concierge" approach to service and a passion for creating high-quality employee experiences.
SF Market Savvy: Familiarity with the unique landscape of San Francisco vendors, building requirements, and safety standards.
Project Management Muscle: Ability to manage multiple workstreams—from a plumbing emergency to a 200-person holiday party—without breaking a sweat.
Tech Literacy: Familiarity with modern workplace management tools (e.g., Envoy, Robin, Slack, Jira).
Discretion & Grit: High level of professionalism and the ability to thrive in a fast-paced, sometimes ambiguous environment.

Responsibilities

Systems Ownership: Oversee all SF office facilities, ensuring a safe, compliant, and high-functioning environment that reflects our brand’s excellence.
Vendor Ecosystem: Source, negotiate, and manage relationships with building management and premium service providers, holding partners to strict SLAs.
Infrastructure & Scaling: Own maintenance schedules, office upgrades, and preventative care; lead office expansions or reconfigurations as the team grows.
Financial Stewardship: Manage the SF workplace budget, including procurement, expense tracking, and identifying cost-saving operational efficiencies.
Safety & Compliance: Ensure world-class workplace safety standards and regulatory compliance (including OSHA and local SF building codes).
Experience Design: Execute initiatives that transform the office into a "destination," ensuring the environment is welcoming, organized, and high-energy.
Culture Partnership: Partner with People and Leadership teams to design and host high-impact team gatherings, offsites, and engagement activities.
High-Touch Amenities: Curate a premium culinary program (kitchen/catering) and common area experience with meticulous attention to detail.
Employee Advocacy: Serve as the primary resource for the SF team, solving workplace friction points before they arise.
Onboarding Excellence: Own the physical onboarding logistics for new hires to ensure a "Day 1" "wow" factor.
Executive Support: Coordinate high-level visitor management and executive hosting logistics.
Tech Integration: Partner with IT to ensure seamless AV/VC experiences in conference rooms and common spaces.

Benefits

Flexible Working Hours & Workplace
Open Vacation Policy
Equal Opportunities: Incode is an equal opportunity employer, committed to creating a diverse and inclusive work environment. We take great pride in having an inclusive, diverse, and global team, and we are always looking for talented and passionate individuals from all backgrounds and walks of life. As part of our commitment to inclusion, we ensure that reasonable accommodations are available throughout the hiring process. If you require any accommodation due to a disability or specific need, please let our Talent Acquisition team know—we’ll do our best to support you.
Applicant Data Privacy: We will only use your personal information concerning Incode’s application, recruitment, and hiring processes.

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