Office Operations Coordinator (Administrative Assistant II)

Concurrent Technologies Corporation•Arlington, VA

1d•Onsite

About The Position

This role is for an Office Operations Coordinator at Concurrent Technologies Corporation (CTC) in Crystal City, VA. CTC is a trusted partner in providing energy and sustainability consulting services to the federal government, focusing on energy security, data management, critical infrastructure resilience, and security. The coordinator will support the Crystal City office and client teams within the Energy, Resilience and Sustainability (ERS) Division. This position is ideal for recent graduates or early-career professionals seeking exposure to government contracting and program management. The role involves balancing office operations with administrative support, developing skills in project coordination, stakeholder engagement, and office management. The successful candidate will be the primary point of contact for the office, providing onsite support and oversight of daily operations, while also offering administrative support to client teams. The role requires strong business acumen, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced, mission-driven environment. Training, mentorship, and learning opportunities in government contracting and client team operations are available.

Requirements

Associate’s degree in related field
2-4 years’ experience in an office environment
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams)
Comfortable working independently, prioritizing effectively, and adapting to changing needs
Ability to review documents, create spreadsheets and define/communicate problems to management
Capable of managing equipment, inventories, and procurement coordination
Strong organizational, communication, and documentation skills with high attention to detail
Demonstrated ability to manage sensitive information with discretion and professionalism

Nice To Haves

Bachelor’s degree in related field
Ability to apply reasoning to solve practical problems and to interpret instructions furnished in written, oral, or diagrammatic form
Expressed interest and knowledge of energy, resilience, and sustainability issues
Exceptional organizational, project management, and multitasking skills
Desire to acquire new skills
Experience in a fast-paced, high-growth, or mission-driven organization

Responsibilities

Oversee daily office operations, including greeting visitors, managing deliveries, and ensuring an organized workspace, to ensure a seamless and professional environment
Manage front desk operations, mail distribution, visitor experience, and office coordination
Partner with internal teams (e.g, HR, IT, Finance) to ensure alignment across operations and initiatives, and support staff onboarding
Plan and execute internal meetings, leadership offsites, and company events
Execute daily opening and closing procedures for the office
Manage inventory for office supplies and pantry items
Set up office computer equipment and trouble shoot basic issues
Support office budget tracking, purchase orders, and expense management
Act as the primary point of contact for building management, vendors, and facilities maintenance
Provide general support such as document preparation, filing, and research
Support various departments with ad-hoc projects, data entry, and meeting preparation
Make travel arrangements to ensure trips are well organized and coordinated
Coordinate board meetings, leadership meetings, and other internal and external stakeholder engagements
Processes expense reports, invoices and purchase requisitions, compile data for program and financial reports
Drafts, edits, and distributes internal and external communications
Other duties as assigned