Office Operations Assistant

ZT Systems•Secaucus, NJ

17h

About The Position

ZT Systems is seeking an Office Assistant to coordinate, maintain, and manage general office duties to achieve maximum efficiency of daily operations. As an Office Assistant, you will also provide office support services, including purchasing and facilities management for all ZT Systems locations.

Requirements

High school diploma
2–5 years of office management experience
Excellent verbal, written, and interpersonal communication skills, with a professional and customer-focused demeanor in person and on the phone
Strong organizational, time-management, and multitasking skills with the ability to prioritize work in a fast-paced environment
Proficiency with Microsoft Office applications, especially Word, Outlook, Excel, SAP, and DocuSign
Professional, dependable, and punctual, with high integrity, strong work ethic, and a professional appearance
Customer service skills with the ability to interact professionally and effectively with employees and customers
Ability to work both independently and collaboratively with cross-functional teams
Flexible and adaptable, with the ability to work a flexible schedule
Resourceful and proactive in addressing issues as they arise

Responsibilities

Coordinate, maintain, and manage general office duties to achieve maximum efficiency of daily operations
Coordinate regular building safety checks and maintenance of the overall office building and equipment (working with landlord and contracted laborers for constant upkeep)
Purchase and monitor the usage of internal office supplies for various departments including Warehouse and Production
Maintain records, documentation, and filing systems
Coordinate office projects as assigned
Perform all other tasks as needed in support of the buildings/office operations team
Book/manage conference rooms and change meeting rooms if needed
Work with other administrative staff to coordinate meetings, transportation, and lunches

Benefits

Competitive base salary
Performance-based annual bonus eligibility
401(k) retirement savings plan
Tuition reimbursement for eligible education programs
Comprehensive medical, dental, and vision coverage with access to leading providers
Mental health resources and employee wellness support programs-
Company-paid life and disability insurance
Paid time off (PTO) and company-paid holidays
Parental leave and family care support programs
Structured training programs and on-the-job learning opportunities
Matching gifts and volunteer programs to support causes you care about