Office of Research and Sponsored Programs: Post-Award Research Concierge

University of Wisconsin Oshkosh•Eau Claire, WI

26d

About The Position

POSITION: A full-time, professional academic staff position is available in Office of Research and Sponsored Programs beginning January 5, 2026. The working title for this assignment is Post-Award Research Concierge with an official title of Research Administrative Specialist. This is a grant-funded 3.5 year appointment. The salary will be commensurate with experience and qualifications. THE UNIT: The Office of Research and Sponsored Programs is made up of four full-time staff members as well as graduate assistants and undergraduate student workers. The primary mission of the Office of Research and Sponsored Programs (ORSP) is to maintain a supportive environment for research, scholarly, and creative endeavors of the faculty, academic staff, and students. ORSP coordinates and administers a variety of internally funded research and professional development programs, directs the activities of the Center of Excellence for Faculty and Undergraduate Student Research Collaboration, and facilitates proposal preparation and submission to external agencies in order to serve the needs of the institution. UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.

Requirements

Associate degree.
Excellent verbal and written communication skills.
Strong interpersonal skills, including a customer service mindset and an ability to work with people at multiple levels within the organization.
Sound judgement regarding personal and confidential information.
Proficiency in standard software programs, including Excel, Word, and SharePoint.
Familiarity with grants and sponsored funding.
Project management skills, including ability to manage and prioritize multiple projects simultaneously.
Ability to work independently and take initiative to find information needed to complete tasks.

Nice To Haves

Bachelor's degree.
Experience in financial management.
Experience working in higher education.
Grant writing or grant management experience.
Documentation or technical writing skills.
Experience with grants administration and financial systems (e.g., Huron Research Suites, Workday).
Familiarity with Uniform Guidance and Federal Regulations.

Responsibilities

Serve as a liaison and expert resource for principal investigators on grant-funded projects (30%)
Support PIs with administrative tasks related to grant-funded projects (30%)
Document processes and procedures (20%)
Assist PIs with financial management related to grant-funded projects (15%)
Other duties as assigned to support Office of Research and Sponsored Programs activities (5%)
Serves on committees and attends meetings, representing the interests of the unit or program
Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies