Office Manager

TELYRX DALLAS LLC•Irving, TX

12d•Onsite

About The Position

We are seeking a detail-oriented and proactive Office Manager responsible for maintaining a smooth and organized office environment. This role requires a hands-on approach to managing daily office upkeep, coordinating with service providers, handling facility management tasks, supporting employee needs, and organizing the office. The ideal candidate will excel at multitasking, ensuring a welcoming and efficient workplace for both employees and visitors.

Requirements

Experience: 2+ years in an office management, administrative, or facilities role.
Skills: Strong organizational and multitasking abilities; excellent communication skills; ability to work independently and in a team.
Technical Proficiency: Familiarity with office equipment and software (e.g., Microsoft Office Suite); experience with scheduling software is a plus.
On-site position with some physical requirements, including lifting and moving supplies.
Role may require availability to address urgent facility or scheduling issues outside regular hours.

Responsibilities

Daily Cleaning and Maintenance:
Take out garbage daily, replace bags, and maintain cleanliness in high-traffic areas such as the break room and hallways.
Conduct light cleaning of the break room and fridge, sweep front and back hallways, and perform a weekly fridge cleanout.
Stock and Supplies Management:
Monitor, order, and replenish stock of cleaning, bathroom, and kitchen supplies, including food, coffee, and condiments in the break room.
Manage office supply inventory, ensuring employees have access to necessary items and equipment.
Cleaning and Recycling Services:
Oversee cleaning service providers (twice weekly), ensuring one visit per week includes exterior window cleaning.
Coordinate with recycling services and manage waste disposal; arrange for a designated bin for cardboard recycling.
Utilities and Vendor Liaison:
Coordinate utilities such as cable, electric, and water cooler services; maintain vendor relationships and manage invoices.
Work with generator and propane providers to establish and maintain a testing schedule.
Liaise with building management to address facility concerns, handle maintenance requests, and oversee pest control.
Visitor Coordination:
Greet and assist visitors upon arrival, ensuring a welcoming experience.
Mail and Schedule Management:
Sort and distribute mail to appropriate individuals and departments.
Access and Security Management:
Act as a primary contact for building access issues and coordinate with security personnel when needed.
Printer and Equipment Management:
Manage office printer setups, including toner, drum unit replacements, and paper stock.
Employee Directory and Contact List:
Maintain a comprehensive and up-to-date employee contact list for office-wide communications.