Office Manager

MeUndies • Culver City, CA

31d • $78,000 - $105,000

About The Position

What You'll Do
Oversee visitors to the office and ensure a friendly, personal experience
Ensure peak operations for the organization and implement preventive measures for potential issues
Implement policies and procedures, measure outcomes against standards, and improve operational flow
Coordinate internal and external resources, and cultivate relationships with vendors
Respond to requests and questions about office operations
Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
Support People Operations with event planning and coordination, including company gatherings, team events, and employee engagement activities
Provide executive-level administrative support to leadership, including managing complex calendars, coordinating high-priority meetings, and preparing materials for executive briefings
Serve as a liaison between the executive, internal teams, and external partners to ensure clear communication, follow-through on priorities, and efficient decision-making
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
Oversee and manage the People Operations budget relating to Headquarters.
What You Have
Three or more years of experience in office management, administrative support, or operations coordination
Strong time management, organizational, and interpersonal skills with the ability to multitask in a fast-paced environment
Proficiency with office applications (e.g., Google Workspace, Microsoft Office) and the ability to quickly learn new systems and tools
Ability to maintain strict confidentiality of company and employee information
Bachelor’s degree or equivalent professional experience
Experience improving internal systems, workflows, or operational processes
Strong written and verbal communication skills with the ability to work across all levels of the organization
Experience coordinating vendors, managing office supplies or services, and supporting office operations
Ability to manage multiple priorities, solve problems proactively, and work both independently and collaboratively
Experience supporting executives with scheduling, meetings, travel coordination, or administrative tasks is a plus

Requirements

• Three or more years of experience in office management, administrative support, or operations coordination
• Strong time management, organizational, and interpersonal skills with the ability to multitask in a fast-paced environment
• Proficiency with office applications (e.g., Google Workspace, Microsoft Office) and the ability to quickly learn new systems and tools
• Ability to maintain strict confidentiality of company and employee information
• Bachelor’s degree or equivalent professional experience
• Experience improving internal systems, workflows, or operational processes
• Strong written and verbal communication skills with the ability to work across all levels of the organization
• Experience coordinating vendors, managing office supplies or services, and supporting office operations
• Ability to manage multiple priorities, solve problems proactively, and work both independently and collaboratively

Nice To Haves

• Experience supporting executives with scheduling, meetings, travel coordination, or administrative tasks is a plus

Responsibilities

• Oversee visitors to the office and ensure a friendly, personal experience
• Ensure peak operations for the organization and implement preventive measures for potential issues
• Implement policies and procedures, measure outcomes against standards, and improve operational flow
• Coordinate internal and external resources, and cultivate relationships with vendors
• Respond to requests and questions about office operations
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
• Support People Operations with event planning and coordination, including company gatherings, team events, and employee engagement activities
• Provide executive-level administrative support to leadership, including managing complex calendars, coordinating high-priority meetings, and preparing materials for executive briefings
• Serve as a liaison between the executive, internal teams, and external partners to ensure clear communication, follow-through on priorities, and efficient decision-making
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
• Oversee and manage the People Operations budget relating to Headquarters.

Benefits

• competitive salary packages, including discretionary annual bonuses, generous parental leave, a 401k, fantastic health benefits, open time off, and more.
• hot desks, lounge, and casual seating areas, a Mother’s Room, an on-site gym & shower, and a kitchen that makes you feel like you’ve never left home
• dog-friendly
• catered lunches every in-office day, holiday parties, off-sites, happy hours, and an annual retreat
• sweet employee discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level