Office Manager

KBR, Inc.•Huntsville, AL

26d

About The Position

KBR’s Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of War, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, KBR ensures secure, effective, and mission-ready capabilities worldwide. Job Summary This position plays an important role in the execution and support of the Kingdom of Saudi Arabia’s (KSA) purchase of the THAAD missile defense system. This position will support the KSA Foreign Liaison Officer assigned in Huntsville AL by providing office manager and clerical support. KBR is looking for a person who is capable of bridging culture differences, able manage numerous tasks and projects simultaneously, and has keen attention to detail. Typical daily duties include: Scheduling meetings between the US Government and the FLO Office Working with the KSA Embassy to process Foreign Visitor Requests Coordinating facility maintenance activities Helping coordinate travel for the FLO and staff Pay monthly recurring costs and track monthly expenditures Research and make special purchases If you are looking for an opportunity to work with other cultures while helping support the Foreign Military Sale of one of America’s premier missile defense systems, this opportunity is for you.

Requirements

Ability to communicate effectively with internal and external personnel and organizations
Candidate must be a US Citizen
Possess (and be able to maintain) a Secret Clearance
High School Diploma and 6+ years’ experience or bachelor’s degree and relevant work experience

Nice To Haves

The ability to read, write, and translate documents from English to Arabic
Previous experience as an office manager
Previous experience as an Administrative Assistant in a Project Office
Previous experience drafting, submitting and tracking foreign visitor requests
An understanding of Arabic cultural norms

Responsibilities

Answering phones
Performing clerical tasks such as printing, copying, filing, and mailing documents
Scheduling and booking conference rooms
Coordinating special events and meetings
Preparing and reviewing correspondence and other executive documentation
Maintaining correspondence and visitor logs
Submitting and tracking foreign visitor requests
Coordinate, aid with, and support travel requirements
Prepare and maintain briefings, spreadsheets, and schedules
Coordinate and track external inquiries, suspense, and action items
Take minutes and/or action items during executive meetings as required
Conduct office management duties such as paying bills, purchasing admin supplies, and overseeing janitorial activities
Perform other administrative duties as assigned