Office Manager

Keurig Dr Pepper • Rogers, AR

54d

About The Position

The Office Manager at KDP plays a pivotal role in ensuring the seamless operation of the Walmart and Target/Club/Amazon Customer Facing Teams, supporting both the physical workspace and the people within it. This multifaceted position spans office management, facilities coordination, event planning, HR support, IT troubleshooting, financial oversight, and executive assistance. The role demands a proactive, organized, and resourceful individual who can manage vendors, support employee life events, coordinate meetings, and serve as a liaison with landlords and internal teams. At KDP, employees thrive in a collaborative and supportive environment that values innovation, teamwork, and a strong workplace culture, making it a truly great place to work and grow professionally.

Requirements

• Bachelor's degree preferred
• 5+ years experience in administrative or facilities management
• Experience with executive level support preferred.
• Prior experience managing office operations, vendor relationships, and executive calendars.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools like MS Teams
• Organizational and multitasking ability to balance facilities and executive support duties.
• Problem-solving and decision-making skills to address operational challenges quickly.

Responsibilities

• Customer Facing Team (CFT) Support: Walmart Inc. (Walmart & Sam's Club teams)Provide executive support for Senior Leaders (SVP & VPs)Manage calendars, travel arrangements, and expense reportingCoordinate executive meetings and prepare materialsAssist in presentation building including ideation, run of show, etc.
• Target, Club, Amazon teams.Provide executive support for Senior Leaders (SVP & VPs)Manage calendars, travel arrangements, and expense reportingOrder supplies; manage budget.
• Office ManagementOversee floor planning and workspace assignmentsManage workspace changes (painting, graphics, furniture removal)Handle badge/fob activation and deactivation for securityCoordinate vendors and janitorial servicesManage fire drill plans and routine inspectionsAccountability for office maintenance and overall cleanliness
• Meeting/Event SupportSchedule meetings, send invites, and secure roomsMaintain the CFT calendar for broadened visibilityPlan and manage food for large meetingsCoordinate room layout and presentation.Organize office-wide events & activities
• Office ServicesDaily oversight of in office food and beverages as well as meeting & event cateringMaintain office kitchen cleanliness and ordering of suppliesManage all mail/UPS deliveries, ordering office supplies, and fulfillment of product sample requestsServe as the gatekeeper for all community involvement related requests and budget oversightCoordinate responses to employee life events (births, deaths, surgeries)
• Real EstateAct as primary contact for landlord communications and maintenanceCoordinate outside vendor repairs (HVAC, lighting, AV, etc.)Lead space planning and any in office construction projectsUnderstand and communicate lease terms and building regulationsCollaborate with KDP Facilities team for space needs and lease exits
• Human ResourcesFoster a positive workplace cultureSupport Walmart Inc. & Target/Club/Amazon (CFT's)Manages new hire onboarding, transfers, and exits (emails, paperwork, orientation, desk setup)Coordinate in office interview processes for applicants, ensuring a hospitable atmosphere
• Information SystemsAct as the office point of contact for server/network issuesProvide technical support for computers, telecom, and network data roomManage hardware/software orders & set up for all current and new employeesLead special IT projects (e.g., computer upgrades, meeting room tech updates, etc.)Maintain all office equipment including printers, copiers, & meeting room technology assets
• FinanceReview & approve invoices for the supported CFT teamsCommunicate and assist in enforcement of expense reporting policiesReview monthly and annual budget reports with Leadership & Finance partners

Benefits

• Medical, Dental, Vision, Disability, Paid Time Off (including paid parental leave, vacation, and sick time), 401k with company match, Tuition Reimbursement, and Mileage Reimbursement
• Annual bonus based on performance and eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Beverage and Tobacco Product Manufacturing
• Number of Employees: 5,001-10,000 employees