Office Manager - Powernation

Gray Media•Franklin, TN

24d

About The Position

The Assistant Controller / Office Manager is a critical hybrid role that ensures financial accuracy, operational efficiency, and workplace safety. This position manages full-cycle accounting and month-end reporting, oversees HR administration and employee engagement, and serves as the primary Safety Officer for the facility and fleet.

Requirements

Expertise: Strong background in accounting (accruals/reconciliations) and office operations.
Regulatory Knowledge: Familiarity with OSHA, DOT, and HR compliance.
Systems: Proficiency in accounting software (e.g., Infinium, Zoho) and ELD systems.
Traits: Highly organized, detail-oriented, and capable of managing diverse functional areas.

Responsibilities

Financial & Accounting Management
Full-Cycle Accounting: Manage contract invoicing, cash receipts, and AP processing.
Month-End Reporting: Execute accruals, reconciliations (Blackline), and digital revenue true-ups.
Tax & Compliance: Complete sales tax worksheets and provide commercial revenue reports.
HR & Employee Administration
Talent Lifecycle: Manage job postings, onboarding, and new hire orientations.
Payroll & Benefits: Administer timecards, PTO, and employee record maintenance.
Culture: Lead employee engagement activities and corporate wellness initiatives.
Safety & Regulatory Compliance
Safety Programs: Develop and update safety protocols (OSHA, HazComm, Forklift).
Fleet & DOT: Maintain DOT records, driver files, and schedule vehicle inspections.
Risk Mitigation: Manage SDS records, chemical inventory, and vendor insurance (COI) tracking.
Office & Operational Support
Facilities: Oversee supply procurement, mail/shipping, and legal document retention.
Logistics: Coordinate fleet registrations, fuel cards, and event travel (SEMA).
Media Ops: Manage commercial scheduling and clip licensing.