Office Manager

Fun Town RV, LP•Cleburne, TX

20d

About The Position

The Office Manager is responsible for managing daily office operations and supporting administrative, HR, and dealership activities. This position is responsible for processing all vehicle title and registration documents, ensuring compliance with state and federal regulations. This role ensures efficiency, compliance, and smooth internal communications while providing high-level support to various departments and leadership

Requirements

High school diploma or equivalent required.
Strong knowledge of office procedures, recordkeeping, and general administration.
Excellent customer service and interpersonal communication skills.
Proficiency with Microsoft Office Suite, Google Workspace, and the ability to learn new systems.
Strong typing skills (minimum 50 WPM).
High attention to detail, organization, and sequencing of tasks.
Effective time management and ability to work under pressure in a fast-paced environment.
Prolonged periods of sitting at a desk and working on a computer.
Periods of standing and walking, especially during training or events.
Must be able to lift up to 15 pounds occasionally.

Nice To Haves

2+ years of administrative or office management experience preferred.

Responsibilities

Handle general administrative duties including clerical support and recordkeeping.
Order office supplies and manage office inventory.
Oversee the reception area; manage receptionist schedules and provide coverage as needed.
Process all new and used vehicle title transfers for the dealership, and submit applicable documents to the tax office.
Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance.
Complete DMV registration paperwork using accuracy and timeliness.
Ensure all tax and title documentation is properly completed, submitted, and filed.
Act as a liaison between employees and Human Resources.
Facilitate New Hire and Benefits Orientations.
Oversee submission and accuracy of all new hire documentation and injury/accident reports.
Ensure timely approval and submission of employee timecards.
Submit Corrective Action documents and ensure complete documentation.
Perform bookkeeping duties, update the accounting system, and maintain petty cash logs.
Manage accounts payable and maintain credit card tracking spreadsheets.
Handle cash management, deal posting, and scan all payoff documents to the appropriate parties.
Oversee all RV deal postings; verify deal accuracy and print commission reports.
Maintain records of trade titles and ensure new unit logging.
Process external incentives (spiffs) and communicate required documentation.
Support compliance efforts by collaborating with auditors and site leadership.
Support dealership leadership with all administrative, HR, and compliance-related tasks.
Assist in handling miscellaneous duties as assigned by leadership.