Office Manager

M Financial Group•Dallas, TX

23d•Hybrid

About The Position

The Office Manager serves as the primary coordinator of facilities service providers, administrator of workplace systems, and a visible culture carrier for the office. The Office Manager ensures the office functions seamlessly, supports internal staff and guests, and partners closely with Business Operations, Executive Assistants, Corporate Events, Employee Resource Groups, and Human Resources to strengthen both front- and back-of-house operations.

Requirements

3–7+ years of experience in office management, workplace operations, hospitality, or a similar environment
Strong organizational, communication, and coordination skills
Comfortable using operational and workplace systems

Nice To Haves

Experience in a professional services, financial services, or corporate office setting preferred

Responsibilities

Office Operations & Experience
Ensure daily readiness, functionality, and presentation of a Class AA office environment
Coordinate facilities maintenance and service providers; validate quality and completion of work
Maintain comfort, cleanliness, safety, and overall office standards
Serve as the primary point of contact for office-related needs and issues
Collect and respond to employee experience feedback
Monitor office-related spend and validate vendor invoices for accuracy
Front Desk & Guest Experience
Support front desk operations, including:
Guest registration and reception
Phone coverage
Visitor coordination
Partner with Front Desk staff (if applicable) to maintain brand-level hospitality standards
Support new employee onboarding logistics and workspace readiness
Provide occasional executive assistant coverage as needed
Systems Administration
Administer workplace and operational systems (access control, seating tools, ticketing/work order systems, etc.)
Support vendor intake or vendor management system updates in partnership with Business Operations
Maintain accuracy of office-related data and documentation
Update business unit vendors and staff contact information within continuity plans
Culture & Brand Stewardship
Act as a visible, trusted presence in the office
Serve as a cultural bridge between offices
Support internal events and engagement initiatives
Reinforce company standards, professionalism, and hospitality
Administrative & Cross-Functional Support
Provide administrative support for office and operational initiatives
Partner closely with:
Business Operations
Executive Assistants
Corporate Events
Employee Resource Groups
Identify opportunities to improve processes and contribute beyond core responsibilities
Ownership & Accountability
Accountable for office-level operating standards and daily readiness
Responsible for tracking and managing office-related expenses within approved budgets
Empowered to make day-to-day operational decisions to maintain workplace quality
Escalate risk, safety, or service-level concerns appropriately