Office Manager

ServiceMaster-posted about 16 hours ago
$45,000 - $60,000/Yr
Full-time • Mid Level
Warner Robins, GA
251-500 employees
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The Office Manager will play a pivotal role in ensuring the smooth operation of our office and administrative functions. This position requires a proactive individual with strong QuickBooks proficiency who can manage daily operations, support field teams, and contribute to the company's overall efficiency and client satisfaction.

  • Oversee accounts payable and receivable, ensuring timely invoicing and collections.
  • Process payroll and manage employee benefits.
  • Maintain accurate financial records using QuickBooks.
  • Prepare financial reports and assist with budgeting.
  • Reconcile bank statements and manage cash flow.
  • Manage daily office functions, including scheduling, correspondence, and record-keeping.
  • Coordinate appointments and job schedules for field technicians.
  • Maintain organized filing systems and ensure compliance with company policies.
  • Serve as the primary point of contact for clients, addressing inquiries and ensuring satisfaction.
  • Communicate with insurance adjusters to facilitate claims and ensure proper documentation.
  • Collaborate with project managers and technicians to facilitate communication and project progression.
  • Assist in hiring, training, and supervising office staff.
  • Proficiency in QuickBooks (Online) with at least 3-5 years of hands-on experience.
  • Strong understanding of bookkeeping principles, including accounts payable/receivable, payroll processing, bank reconciliations, and financial reporting.
  • Skilled in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Ability to adapt to new technologies and software platforms as needed.
  • Familiarity with job costing and Work-in-Progress (WIP) revenue recognition is beneficial.
  • Experience with industry-specific software such as Xactimate, DASH, or proprietary CRM systems is a plus.
  • 401(k) matching
  • Competitive salary
  • Health insurance
  • Opportunity for advancement
  • Paid time off
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