Office Manager

Southern Utah Grading and Paving•St George, UT

19d•Onsite

About The Position

Southern Utah Grade & Pave, a leader in grading and paving services across Southern Utah, is seeking a reliable, organized, and detail-oriented Office Manager to join our team. This role is ideal for someone who thrives in a fast-paced environment, is comfortable wearing many hats, and has a strong background in bookkeeping, office administration, and employee support . As Office Manager, you’ll be the hub of our office operations and a key partner to our leadership team. You'll manage financial tasks, office coordination, customer communication, and employee records. If you're proactive, professional, and ready to take ownership of a central role in a growing construction business, we’d love to hear from you.

Requirements

Experience: 2–3 years of office management, administrative, or bookkeeping experience (construction industry experience a plus).
Bookkeeping & Payroll: Proficiency in QuickBooks and experience managing payroll and employee records .
Communication: Strong verbal and written communication skills.
Organization: Excellent time management, organization, and multitasking abilities.
Tech Savvy: Comfortable using office software (Microsoft Office, email platforms, and cloud storage tools).
Attention to Detail: High level of accuracy and follow-through in all tasks.
Customer Service Oriented: Friendly, responsive, and professional when working with customers or vendors.
Team-Oriented: Comfortable collaborating closely with owners, managers, and field staff.
Valid driver’s license
Ability to work on-site at our Southern Utah office
Comfortable working in a construction-oriented, team-focused environment
Willingness to adapt and take initiative in handling evolving business needs

Nice To Haves

construction industry experience a plus

Responsibilities

Work Closely with Leadership: Serve as a point of contact and trusted support to the leadership team. Assist with company-wide administrative tasks, reporting, scheduling, and strategic coordination. Provide timely updates and insights on office functions, finances, and customer communications.
Bookkeeping (Accounts Receivable/Payable): Manage daily AR/AP transactions using QuickBooks. Reconcile invoices, process payments, and handle deposits. Generate customer invoices and assist with collections and payment follow-ups. Track and maintain financial records for accuracy and audit readiness.
Payroll, Benefits & Employee Records: Oversee payroll processing , ensuring employees are paid accurately and on time. Assist in managing employee benefits (as applicable), including enrollments and communication with providers. Maintain confidential personnel records , including hiring documents, driver information, and training records. Support onboarding and offboarding processes for employees and drivers.
Office Operations & Supplies: Oversee the day-to-day operations of the office, ensuring it runs efficiently. Order, track, and manage office and field supplies, equipment, and materials. Maintain a clean, organized, and well-stocked workspace.
Insurance & Driver Management: Coordinate annual insurance renewals and provide documentation for audits. Handle Certificate of Insurance (COI) requests and ensure compliance. Manage the onboarding process for new drivers, including documentation and license verification. Maintain up-to-date records on vehicle insurance, driver files, and renewals.
Customer Support & Communication: Monitor and respond to general office emails in a timely and professional manner. Assist with returning customer calls and routing messages appropriately. Support customer service efforts by ensuring messages and requests are followed up on efficiently.
Administrative Support: Maintain digital and paper filing systems for easy access and compliance. Assist leadership and field teams with administrative needs such as data entry, document preparation, and scheduling. Provide backup support to the bookkeeper and other administrative staff as needed.